How to write a brief that hotels read, pick the right venues, and compare apples to apples without losing the weekend.
A respectful, structural review of how Easy RFP and Cvent compare on workflow, pricing, fit, and customer profile. Includes when to pick the other.
Buyer's guideHonest comparison of 8 platforms competing in hotel RFP automation and meetings management. Fit signals for boutique agencies, DMCs, and enterprises.
AlternativesBoutique MICE agencies and DMCs (3–15 people) need different tools than Fortune 1000 events teams. Five real options sized to the workflow.
Buyer's guideICP-segmented buyer's guide. Tools matched to team size and use case. Honest fit signals; no invented stats.
MigrationPractical migration plan to leave Cvent: data export, contract timing, vendor switch, retraining, parallel-run strategies.
ComparisonHonest review of free hotel RFP tools available in 2026. Includes Easy RFP, HotelPlanner, manual templates, and edge cases.
Best PracticesThe fundamentals of meetings, incentives, conferences, and exhibitions planning for corporate event teams.
FundamentalsA hotel RFP (Request for Proposal) is a structured document event planners send to hotels requesting pricing for rooms, meeting space, and F&B. Learn how they work.
ProcessThe complete hotel RFP process from briefing to signed contract. Learn the 7 stages, typical timeline, and how to avoid the most common mistakes.
Best PracticesTwelve best practices from experienced corporate event planners for running hotel RFPs that produce better proposals, lower costs, and stronger venue relationships.
ComparisonComparing hotel RFP software against the manual email-and-spreadsheet process. Time saved, cost impact, response quality, and when each approach makes sense.
Industry BasicsHow hotel commissions work, who pays them, and why they matter even if you think they do not apply to you.
Easy RFP turns the playbooks above into a 30-second wizard: paste your brief, pick hotels, send standardised RFPs, get scored proposals back in 24–48h. Free plan, Google SSO signup.