Easy RFP vs Cvent — An Honest Review for MICE Buyers

Easy RFP and Cvent both manage hotel RFP workflows but were built for different buyers. This is an honest, sourced review — written by Easy RFP's team — that includes the cases where Cvent is the better fit.

By Elza Pereira, Founder · Last reviewed: 2026-05-07

Why this review is structured this way

You're searching for "Cvent reviews" because you're evaluating whether to keep using Cvent, switch to Cvent, or compare it against an alternative. This piece is written by Easy RFP — so the natural concern is bias. Here's how we addressed that:

1. No invented numbers. Every claim about Cvent is sourced to public material (their website, public reviews on G2 and Capterra, corporate press releases) or framed structurally without numbers.
2. No competitor putdowns. We respect Cvent's two decades of category-defining work. We disagree with no one — we describe what each tool was built for.
3. Honest "when to pick the other" sections. Both for Cvent and for Easy RFP, we list the cases where each is the better fit.
4. Author identified. Real name, real role, real LinkedIn, real last-reviewed date.

If after reading this you decide Cvent is the better fit, that's a successful outcome — we'd rather have a happy non-customer than an unhappy customer mismatched to our scale.

Cvent — what it does well (sourced)

Specifically:

• Integrated platform. Public reviews consistently note that Cvent's value comes from the bundle: sourcing + registration + mobile app + lead retrieval. Customers buying just one of those modules often note the value is more apparent when several are used together.
• Procurement maturity. Public materials and customer reviews note that Cvent's contracts, security documentation (SOC 2, etc.), and procurement workflow are built for enterprise buyers.
• Category leadership. Cvent is publicly traded and has been the market reference point for SMM (Strategic Meetings Management) for over 20 years. That's earned position.

We're not editorializing those points — they reflect the public consensus on G2 and from the company's own public disclosures.

Cvent — common feedback patterns (sourced)

These patterns are from public review content. We're not fabricating internal sentiment. The honest read: features built for enterprise buyers can feel heavy for boutique buyers — that's a structural mismatch, not a quality issue.

Easy RFP — what we built and why

We didn't build a Cvent. We built the tool we wanted when we were inside a boutique MICE agency and watched the RFP workflow consume too much time. Different buyer, different scope, different price.

Where Easy RFP is honestly less mature

We're transparent because the cost of a mismatched buyer is high — for the customer most of all.

Side-by-side review

When to pick Cvent (and we mean it)

Pick Cvent if any of these apply:

1. You run an enterprise SMM program with 100+ events/year
2. You need integrated registration + mobile app + lead retrieval
3. Your procurement requires custom legal terms
4. Your team includes dedicated events operations capable of running implementation
5. Your stakeholders prefer publicly listed vendors

These are valid reasons. Cvent has earned the position with 20+ years of focused product investment.

When to pick Easy RFP

Pick Easy RFP if:

1. You're a boutique MICE agency, DMC, or corporate events team running 5–30 RFPs/month
2. You want flat, predictable pricing
3. You need to onboard the team in an afternoon, not a quarter
4. You bill end clients and need white-label proposal exports
5. You don't need integrated registration / mobile app / lead retrieval

These are also valid reasons. Different buyer, different fit.

Frequently asked questions

Is Cvent worth the money?

Cvent's value is widely confirmed on G2 and Capterra for the buyer it's calibrated for — enterprise SMM programs. For that buyer, the integrated platform and 20+ year category leadership justify the enterprise pricing. For smaller teams, the value calculation often points elsewhere.

Why does Easy RFP's published pricing differ from Cvent's?

Easy RFP solves a smaller scope (RFP automation + proposals only, not registration / mobile app / lead retrieval) and uses self-serve onboarding instead of sales-led implementation. The price reflects the smaller scope, not lower quality. Both calibrated to different buyers; the price difference reflects different value bundles.

Can I run a 100-person event with Easy RFP?

Yes — Easy RFP handles RFP sourcing, hotel response collection, and proposal comparison for events of any size. What it doesn't do is registration / attendee management. For a 100-person event you'd use Easy RFP for venue sourcing and a registration tool (separate) for attendee management.

Does Cvent integrate with Easy RFP?

Direct API integration is not currently offered. Easy RFP supports CSV and OpenTravel exports, which can be imported into other systems. Customers running both typically use Easy RFP for the boutique-style RFP workflow and Cvent for enterprise registration on the same event.

Which has better customer support?

Both publish support documentation publicly and have customer support teams. Public review patterns suggest Cvent has more enterprise account management for large customers; Easy RFP focuses on fast self-serve documentation and direct founder-team email support for boutique customers. Different support models calibrated to different buyer scales.

Sources cited

• Cvent G2 profile (current public reviews)
• Cvent Capterra profile (current public reviews)
• Cvent.com product and pricing pages (live)
• Cvent corporate press releases (Blackstone acquisition 2024)
• Easy RFP's published pricing and product documentation