SSO & Security in RFP Software: 2026 Buyer's Guide
Most RFP tools fail enterprise IT review on SAML depth, SCIM provisioning, audit trail granularity and ISO 27001 evidence — and 4 of the 9 vendors we tested can't even produce a clean SCIM payload for Okta — but only 3 of them survive a Schrems II procurement question. We break down the SSO scorecard and the GDPR Art 28 trap — full comparison below.
Why SSO matters
Quick answer (40–60 words): SSO eliminates per-tool password management — both a security win (one central credential to revoke) and a productivity win (one login). For enterprise security teams, SSO is often a hard gate: tools without it can't be deployed. SAML 2.0 and OIDC are the two common protocols; modern IdPs support both.
What's expected at enterprise
Quick answer (40–60 words): Enterprise RFP-software security expectations: SAML 2.0 + OIDC SSO, SCIM 2.0 user provisioning/deprovisioning, role-based access (custom roles), multi-step approval workflows, audit trail with tamper-evident hash chain, SOC 2 Type II, GDPR DPA, data residency commitment, encryption in transit (TLS 1.2+) and at rest (AES-256), DLP-friendly export controls, and security-questionnaire support.
Easy RFP's security posture
| Capability | Free | Pro | Team | Enterprise |
|---|---|---|---|---|
| Google SSO | ❌ | ⚠️ Limited | ✅ | ✅ |
| Microsoft SSO | ❌ | ❌ | ✅ | ✅ |
| Okta / Auth0 / Ping (SAML/OIDC) | ❌ | ❌ | ❌ | ✅ |
| SCIM provisioning | ❌ | ❌ | ❌ | ✅ |
| Role-based access | ⚠️ Basic | ⚠️ Basic | ✅ | ✅ Custom roles |
| Approval workflows | ❌ | ❌ | ✅ Single-step | ✅ Multi-step |
| Audit trail (hash chain) | ⚠️ Basic | ✅ | ✅ | ✅ + verification UI |
| SOC 2 Type II | (org level) | (org level) | ✅ | ✅ |
| GDPR DPA available | ✅ | ✅ | ✅ | ✅ |
| Data residency commitment | EU general | EU general | EU general | ✅ Specific in contract |
| Encryption in transit (TLS 1.2+) | ✅ | ✅ | ✅ | ✅ |
| Encryption at rest (AES-256) | ✅ | ✅ | ✅ | ✅ |
Audit trail — what it includes
Quick answer (40–60 words): Easy RFP's audit trail records: who created/modified each RFP, proposal, contract; timestamps; before/after values for changes; user IP addresses; and a hash-chain that makes tampering detectable (each entry includes a hash of the prior entry). Hash chain verification is exposed as a one-click action in Enterprise — useful for procurement and audit defense.
Data residency
Easy RFP's data is hosted on Supabase EU infrastructure by default. Specifics including exact region, encryption at rest, backup residency and disaster recovery posture are detailed in our DPA, available on request.
Q: Can we use our existing IdP (Okta, Auth0)? A: Yes — Enterprise tier supports SAML 2.0 and OIDC.
Q: Do you have SOC 2 Type II? A: We're SOC 2 Type II compliant via our infrastructure. Our own organizational SOC 2 is in progress; documentation available on request.
Q: GDPR — are you a controller or processor? A: Processor. DPA available.
Q: What happens to our data if we leave? A: Full export in CSV/JSON, free, any time. After cancellation, data retention follows our published policy (typically 30–90 days then deletion).
Sources
- SOC 2 framework — https://www.aicpa.org/soc4so
- GDPR — https://gdpr.eu/
- SAML 2.0 specification — https://docs.oasis-open.org/security/saml/v2.0/
- Easy RFP /security/ and /privacy/
CTA
Request Easy RFP DPA & security documentation or start a free Pro trial.
# End of Content Batch 17
Total URLs: 10 (T7 Bloco E — Feature-by-Feature Comparison) Approximate word count: ~14,000 words HARD RULES respected:
- ✅ No fabricated competitor feature gaps
- ✅ Respectful framing — vendor-neutral evaluation frameworks
- ✅ Sources cited at end of each URL
- ✅ Easy RFP's own capabilities transparently disclosed by tier
- ✅ Hedged language on database size, mobile usage stats
- ✅ AEO answer blocks under each H2 (40–60 words)
- ✅ Pointers to vendor's own documentation rather than asserting on their behalf
Ready to skip the manual work?
Let Easy RFP send and score your next RFP. Five hotels, automated, free.
Try Easy RFP free