How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €145/month, which is €1,740/year on monthly billing. The 17% annual discount applies at annual checkout.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Easy RFP offers a free plan (1 RFP per month, no deadline) instead of a time-bound trial.

How much does Cvent cost in 2026?

Cvent pricing in 2026 starts at enterprise-tier custom pricing (vendor does not publish official rates) and scales to enterprise-tier pricing (vendor does not publish; implementation fees vary). Specific modules (registration, onsite check-in, virtual events, mobile app, surveys) cost extra on top of the core RFP sourcing price.

Does Cvent publish pricing online?

No. Cvent does not list public pricing. All pricing is custom-quoted based on event volume, team size, modules required, and integration needs. This is normal for enterprise SaaS but creates pricing discovery friction for planners evaluating alternatives.

What does Cvent charge for implementation?

Implementation fees vary from 5,000 to enterprise-tier pricing (vendor does not publish official rates)one-time depending on complexity. Standard implementation includes data migration, user setup, template creation, and initial training. Deeper implementation (custom integrations with SAP, Workday, or Concur) adds an unspecified range and 6 to 12 weeks.

Are there hidden Cvent costs?

Yes, several. Premium support tier upgrades, additional user licenses beyond the package, transaction fees on registrations and payments — all subject to custom contracts (vendor does not publish official rates), and integration API limits that can trigger unexpected tier upgrades mid-year.

What is the cheapest way to use Cvent?

Cvent does not offer a cheap or entry-level commercial tier. The minimum realistic annual commitment is enterprise-tier custom pricing (vendor does not publish) covering small to mid-size event volume. For planners running fewer than 20 events per year, alternatives (Bizly, Groupize, Hotelshare, Easy RFP) deliver equivalent RFP functionality at a fee percentage (varies by contract) of Cvent cost.

RFP Builder Comparison 2026: What to Look For in a Modern Tool

By Easy RFP Team · Last reviewed: 2026-05-08

TL;DR. A modern RFP builder in 2026 should support: reusable templates by event type, custom fields, multi-language proposals, attachment management, validation rules (required fields, conditional logic), version control, audit trail, and collaborative editing. Easy RFP supports all of these in Pro and Team tiers; competitor capabilities vary — check each vendor's published documentation.

Why the RFP builder is the make-or-break feature

Quick answer (40–60 words): The RFP builder is where 60–80% of planner time is spent in any sourcing tool. A weak builder cascades into slow vendor responses, mismatched proposals, manual cleanup work and version confusion. A strong builder pays for itself by week two. Evaluate this feature first, deeply — not the marketing-page screenshot, the actual hands-on use.

What "good" looks like in 2026

Quick answer (40–60 words): A 2026-class RFP builder offers: drag-and-drop sectioning, reusable templates per event type, custom fields with validation, conditional logic (e.g., "show F&B fields if event >50 people"), multi-language output, attachment requirements, e-signature integration, version history, and collaborative editing. If a builder is missing 3+ of these, evaluate carefully whether the rest of the tool compensates.

Easy RFP's RFP builder capabilities

Capability	Free	Pro	Team	Enterprise
Reusable templates	1	5	Unlimited	Unlimited
Custom fields	❌	✅	✅	✅ + custom schema
Conditional logic	❌	⚠️ Basic	✅	✅ Advanced
Multi-language proposals	❌	✅ 6 langs	✅ 6 langs	✅ + custom
Attachment requirements	✅	✅	✅	✅
E-signature integration	❌	✅	✅	✅ + custom workflow
Version history	7 days	30 days	Full	Full + audit
Collaborative editing	❌	✅	✅	✅

Comparing across vendors

We don't publish a vendor-by-vendor feature matrix because (a) competitor capabilities change, and (b) we believe in pointing to vendors' own documentation rather than asserting on their behalf. Here's a respectful evaluation framework:

Question to ask each vendor	Why it matters
Do you support reusable templates per event type?	Saves 30–50% template-creation time
What's your custom-fields limit?	Constrains program complexity
Do you support conditional logic?	Cleaner forms, fewer planner errors
What languages are supported in proposal output?	Critical for multi-region MICE
What's your e-sign integration approach?	Native vs DocuSign vs none
Show me the version history UI	"Yes" vs actually usable matters
Show me collaborative editing live	Same as above

FAQ

Q: Does Easy RFP have an AI-assisted RFP builder? A: Yes — Pro and Team tiers include AI assistance for rate-sanity-check, F&B reasonableness, and term-extraction. Disclosed in /docs/ai-features/.

Q: Can we import RFP templates from Cvent or other tools? A: Yes — CSV import for structured fields. PDF templates can be re-built using our visual builder.

Q: How many concurrent editors are supported? A: Pro: 3. Team: unlimited within seat count. Enterprise: unlimited.

Q: Is the builder mobile-friendly? A: Yes — full responsive web. Native mobile app (Q3 2026 GA expected).

Sources

Easy RFP product documentation — /docs/
Vendor public documentation (linked from /comparison-index/)

CTA

Try the Easy RFP builder for free — Free tier includes 1 template and 5 RFPs/month.