How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €145/month, which is €1,740/year on monthly billing. The 17% annual discount applies at annual checkout.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Easy RFP offers a free plan (1 RFP per month, no deadline) instead of a time-bound trial.

How much does Cvent cost in 2026?

Cvent pricing in 2026 starts at enterprise-tier custom pricing (vendor does not publish official rates) and scales to enterprise-tier pricing (vendor does not publish; implementation fees vary). Specific modules (registration, onsite check-in, virtual events, mobile app, surveys) cost extra on top of the core RFP sourcing price.

Does Cvent publish pricing online?

No. Cvent does not list public pricing. All pricing is custom-quoted based on event volume, team size, modules required, and integration needs. This is normal for enterprise SaaS but creates pricing discovery friction for planners evaluating alternatives.

What does Cvent charge for implementation?

Implementation fees vary from 5,000 to enterprise-tier pricing (vendor does not publish official rates)one-time depending on complexity. Standard implementation includes data migration, user setup, template creation, and initial training. Deeper implementation (custom integrations with SAP, Workday, or Concur) adds an unspecified range and 6 to 12 weeks.

Are there hidden Cvent costs?

Yes, several. Premium support tier upgrades, additional user licenses beyond the package, transaction fees on registrations and payments — all subject to custom contracts (vendor does not publish official rates), and integration API limits that can trigger unexpected tier upgrades mid-year.

What is the cheapest way to use Cvent?

Cvent does not offer a cheap or entry-level commercial tier. The minimum realistic annual commitment is enterprise-tier custom pricing (vendor does not publish) covering small to mid-size event volume. For planners running fewer than 20 events per year, alternatives (Bizly, Groupize, Hotelshare, Easy RFP) deliver equivalent RFP functionality at a fee percentage (varies by contract) of Cvent cost.

Budget Tracking in RFP Software: A 2026 Comparison

By Easy RFP Team · Last reviewed: 2026-05-08

TL;DR. 2026-class budget tracking in RFP software supports: budget vs actuals per RFP, allocation by category (rooms, F&B, AV, transport), variance alerts, multi-currency, export to accounting (Xero, QuickBooks, NetSuite, custom), forecast roll-ups across events, and VAT/tax handling for cross-border programs. Easy RFP delivers these in Team and Enterprise tiers.

Why budget tracking matters

Quick answer (40–60 words): Budget overruns are one of the most common pain points in MICE event programs. A strong budget tracker provides early warning: when an RFP's incoming proposals exceed approved budget, you see it before the client does. It also produces audit-defensible documentation for procurement and finance teams. Without it, budget reconciliation is end-of-quarter Excel surgery.

What "good" looks like in 2026

Quick answer (40–60 words): A 2026-class budget tracker offers: per-RFP budgets with approval workflow, category allocation (rooms / F&B / AV / transport / contingency), real-time actuals as proposals come in, variance alerts at thresholds (e.g., "over 10%"), multi-currency normalization, multi-event roll-ups, accounting integrations (Xero/QB/NetSuite), and tax/VAT line-items for cross-border programs.

Easy RFP's budget tracking

Capability	Free	Pro	Team	Enterprise
Per-RFP budget setting	✅	✅	✅	✅
Category allocation	❌	✅ Basic	✅ Custom	✅ + custom
Actuals vs budget	✅	✅	✅	✅
Variance alerts	❌	❌	✅	✅
Multi-currency	✅	✅	✅	✅
Multi-event roll-up	❌	❌	✅	✅
Xero / QuickBooks integration	❌	❌	✅	✅
NetSuite integration	❌	❌	❌	✅
VAT / tax handling	✅	✅	✅	✅ + custom

FAQ

Q: Does Easy RFP integrate with our accounting tool? A: Native: Xero, QuickBooks (Team+). NetSuite via Enterprise. Others via API/CSV export.

Q: How are variances surfaced? A: Email alert + in-app notification when proposal totals exceed budget threshold (default 10%, customizable).

Q: Can we track program-level (multi-event) budgets? A: Team and Enterprise. Pro tracks per-RFP only.

Q: Does the tool handle VAT differently for B2B vs B2C events? A: Yes — line-item level VAT with country-specific rates (EU). Custom rules in Enterprise.

Sources

Easy RFP /docs/budget/
General SaaS budgeting best practices

CTA

Try Easy RFP's budget tracking free — basic per-RFP budget setting included in Free tier.