How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €145/month, which is €1,740/year on monthly billing. The 17% annual discount applies at annual checkout.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Easy RFP offers a free plan (1 RFP per month, no deadline) instead of a time-bound trial.

How much does Cvent cost in 2026?

Cvent pricing in 2026 starts at enterprise-tier custom pricing (vendor does not publish official rates) and scales to enterprise-tier pricing (vendor does not publish; implementation fees vary). Specific modules (registration, onsite check-in, virtual events, mobile app, surveys) cost extra on top of the core RFP sourcing price.

Does Cvent publish pricing online?

No. Cvent does not list public pricing. All pricing is custom-quoted based on event volume, team size, modules required, and integration needs. This is normal for enterprise SaaS but creates pricing discovery friction for planners evaluating alternatives.

What does Cvent charge for implementation?

Implementation fees vary from 5,000 to enterprise-tier pricing (vendor does not publish official rates)one-time depending on complexity. Standard implementation includes data migration, user setup, template creation, and initial training. Deeper implementation (custom integrations with SAP, Workday, or Concur) adds an unspecified range and 6 to 12 weeks.

Are there hidden Cvent costs?

Yes, several. Premium support tier upgrades, additional user licenses beyond the package, transaction fees on registrations and payments — all subject to custom contracts (vendor does not publish official rates), and integration API limits that can trigger unexpected tier upgrades mid-year.

What is the cheapest way to use Cvent?

Cvent does not offer a cheap or entry-level commercial tier. The minimum realistic annual commitment is enterprise-tier custom pricing (vendor does not publish) covering small to mid-size event volume. For planners running fewer than 20 events per year, alternatives (Bizly, Groupize, Hotelshare, Easy RFP) deliver equivalent RFP functionality at a fee percentage (varies by contract) of Cvent cost.

Proposal Comparison Tools in RFP Software: 2026 Buyer's Guide

By Easy RFP Team · Last reviewed: 2026-05-08

TL;DR. A 2026-class proposal comparison tool supports: side-by-side view across 3+ proposals, F&B granular breakdown (banquet vs coffee break vs lunch vs dinner), total-cost normalization across currencies, scoring by weighted criteria (TOPSIS or similar), visual highlighting of best/worst values per row, and export to PDF for stakeholder review. Easy RFP supports all of these.

Why this feature decides ROI more than the builder

Quick answer (40–60 words): The builder shapes inputs. The comparison tool shapes the decision. Customers commonly report meaningful time savings on follow-up coordination and proposal formatting compared to email-based sourcing — and the comparison view is where that time-saving lives. Evaluating proposals in Excel takes hours; in a strong comparison tool, it takes minutes.

What "good" looks like in 2026

Quick answer (40–60 words): A 2026 proposal comparison view should support: side-by-side display of 3–10 proposals, granular line-items (rooms, F&B by meal type, AV, parking, taxes), currency normalization (auto-convert to a base currency), weighted-criteria scoring (TOPSIS or AHP), best/worst value highlighting per row, sticky-header table for long forms, and clean PDF export with branding for client share-out.

Easy RFP's comparison capabilities

Capability	Free	Pro	Team	Enterprise
Max proposals compared	3	10	Unlimited	Unlimited
F&B granular breakdown	❌	✅	✅	✅
Currency normalization	✅	✅	✅	✅
TOPSIS weighted scoring	❌	⚠️ Default weights	✅ Customizable	✅ + custom criteria
PDF export with branding	✅ Easy RFP brand	✅ Your brand	✅ Your brand	✅ + white-label
Audit-trail of changes	❌	✅	✅	✅
Client-shared link	❌	✅	✅	✅ + access control

TOPSIS scoring — what it is and why it matters

Quick answer (40–60 words): TOPSIS (Technique for Order of Preference by Similarity to Ideal Solution) is a multi-criteria decision-making method that scores proposals against an "ideal" benchmark across weighted criteria (price, location, F&B quality, response time, etc.). It produces a single comparative score per proposal. It's transparent (math is published) and defensible — useful for procurement-team approvals.

We use TOPSIS because it's transparent, weight-customizable, and audit-defensible. Some buyers prefer simpler approaches (lowest-price, weighted average); we support both.

FAQ

Q: Can we customize the scoring weights? A: Yes — Team tier and Enterprise. Pro tier uses sensible defaults.

Q: Can we share comparisons with clients/stakeholders? A: Yes — share via secure link with access control, or PDF export with your branding.

Q: Does the comparison handle multi-currency? A: Yes — auto-normalizes to your base currency using ECB FX rates. Currency lock available for fixed-rate scenarios.

Q: How do you handle missing data in proposals? A: Highlighted in red with "missing" tag. Doesn't break scoring; just lowers that proposal's score on missing rows.

Sources

TOPSIS academic literature (Hwang & Yoon, 1981; modern adaptations published openly)
Easy RFP /docs/comparison/
ECB FX rate API documentation

CTA

Try Easy RFP's comparison view free — Free tier supports up to 3 proposals.