How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €145/month, which is €1,740/year on monthly billing. The 17% annual discount applies at annual checkout.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Easy RFP offers a free plan (1 RFP per month, no deadline) instead of a time-bound trial.

How much does Cvent cost in 2026?

Cvent pricing in 2026 starts at enterprise-tier custom pricing (vendor does not publish official rates) and scales to enterprise-tier pricing (vendor does not publish; implementation fees vary). Specific modules (registration, onsite check-in, virtual events, mobile app, surveys) cost extra on top of the core RFP sourcing price.

Does Cvent publish pricing online?

No. Cvent does not list public pricing. All pricing is custom-quoted based on event volume, team size, modules required, and integration needs. This is normal for enterprise SaaS but creates pricing discovery friction for planners evaluating alternatives.

What does Cvent charge for implementation?

Implementation fees vary from 5,000 to enterprise-tier pricing (vendor does not publish official rates)one-time depending on complexity. Standard implementation includes data migration, user setup, template creation, and initial training. Deeper implementation (custom integrations with SAP, Workday, or Concur) adds an unspecified range and 6 to 12 weeks.

Are there hidden Cvent costs?

Yes, several. Premium support tier upgrades, additional user licenses beyond the package, transaction fees on registrations and payments — all subject to custom contracts (vendor does not publish official rates), and integration API limits that can trigger unexpected tier upgrades mid-year.

What is the cheapest way to use Cvent?

Cvent does not offer a cheap or entry-level commercial tier. The minimum realistic annual commitment is enterprise-tier custom pricing (vendor does not publish) covering small to mid-size event volume. For planners running fewer than 20 events per year, alternatives (Bizly, Groupize, Hotelshare, Easy RFP) deliver equivalent RFP functionality at a fee percentage (varies by contract) of Cvent cost.

Cvent Passkey Pricing Explained — What to Expect in 2026

By Easy RFP Team · Last reviewed: 2026-05-08

TL;DR. Cvent Passkey is Cvent's room-block management module. Pricing is quote-based and typically priced per room booked, per group, or per event — depending on contract. Fits programs running large group blocks (50+ rooms). For smaller groups or sourcing-only needs, Passkey is heavier than required; simpler RFP-and-block tools may fit better.

What is Passkey?

Quick answer (40–60 words): Cvent Passkey is the room-block management product within Cvent's event-management suite. It handles attendee-side room reservations, room-block utilization tracking, attrition risk reporting, sub-block management and rooming lists. It's distinct from Cvent's Sourcing module — Sourcing handles vendor side; Passkey handles attendee side after booking is confirmed.

Pricing model

Quick answer (40–60 words): Cvent does not publish Passkey pricing. Common models in customer reviews suggest per-room-booked, per-group, or per-event pricing — depending on contract structure. Annual minimums often apply for committed-volume customers. Request an itemized quote covering: per-room fee (if applicable), setup fee, integration fee with PMS/CRS, and SLA.

When Passkey fits

Quick answer (40–60 words): Cvent Passkey fits programs with: (1) large group blocks (50+ rooms typical threshold), (2) need for attendee self-service room booking, (3) attrition risk concerns requiring active utilization tracking, (4) existing Cvent investment, (5) PMS/CRS integration requirements. For programs below this threshold, simpler tools or hotel-direct booking processes are often more proportionate.

When something simpler fits

Indicator	Passkey fits	Simpler fits
Average group block size	50+ rooms	<30 rooms
Attendee self-booking needed?	Yes	No (concierge handles)
Attrition risk active concern?	Yes	No
Existing Cvent?	Yes	No
PMS/CRS integration?	Required	Not required

A respectful note

Passkey is a strong tool for what it does. It's not a competitor to Easy RFP — Easy RFP is sourcing-side; Passkey is attendee-side. Some Easy RFP customers also use Passkey, and that's a healthy combination at the right scale.

FAQ

Q: Does Easy RFP do room-block management? A: We do RFP/sourcing and proposal comparison. We do not do attendee-side room-block management. For that, Passkey or similar is the right tool.

Q: Is Passkey worth it for a 30-room block? A: Usually no — the overhead is heavier than what you save. Direct hotel reservation handling is often more proportionate.

Q: Can Passkey integrate with non-Cvent sourcing tools? A: Yes via API, though primary integration paths are within Cvent's ecosystem.

Q: How do I get a Passkey quote? A: Request via Cvent's website. Be prepared with: average group size, annual room volume, integration needs, existing Cvent footprint.

Sources

Cvent Passkey product page — https://www.cvent.com/passkey
Cvent corporate pricing — https://www.cvent.com/pricing
G2 reviews of Cvent (Passkey commentary) — https://www.g2.com/products/cvent

CTA

If your need is sourcing-side (RFPs, proposal comparison, hotel database), see Easy RFP. If your need is attendee-side room blocks, Cvent Passkey is well-fit at scale.