How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €145/month, which is €1,740/year on monthly billing. The 17% annual discount applies at annual checkout.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Easy RFP offers a free plan (1 RFP per month, no deadline) instead of a time-bound trial.

How much does Cvent cost in 2026?

Cvent pricing in 2026 starts at enterprise-tier custom pricing (vendor does not publish official rates) and scales to enterprise-tier pricing (vendor does not publish; implementation fees vary). Specific modules (registration, onsite check-in, virtual events, mobile app, surveys) cost extra on top of the core RFP sourcing price.

Does Cvent publish pricing online?

No. Cvent does not list public pricing. All pricing is custom-quoted based on event volume, team size, modules required, and integration needs. This is normal for enterprise SaaS but creates pricing discovery friction for planners evaluating alternatives.

What does Cvent charge for implementation?

Implementation fees vary from 5,000 to enterprise-tier pricing (vendor does not publish official rates)one-time depending on complexity. Standard implementation includes data migration, user setup, template creation, and initial training. Deeper implementation (custom integrations with SAP, Workday, or Concur) adds an unspecified range and 6 to 12 weeks.

Are there hidden Cvent costs?

Yes, several. Premium support tier upgrades, additional user licenses beyond the package, transaction fees on registrations and payments — all subject to custom contracts (vendor does not publish official rates), and integration API limits that can trigger unexpected tier upgrades mid-year.

What is the cheapest way to use Cvent?

Cvent does not offer a cheap or entry-level commercial tier. The minimum realistic annual commitment is enterprise-tier custom pricing (vendor does not publish) covering small to mid-size event volume. For planners running fewer than 20 events per year, alternatives (Bizly, Groupize, Hotelshare, Easy RFP) deliver equivalent RFP functionality at a fee percentage (varies by contract) of Cvent cost.

Enterprise RFP Software Pricing Tiers Explained (2026)

By Easy RFP Team · Last reviewed: 2026-05-08

TL;DR. Enterprise RFP-software tiers typically unlock: SSO, advanced approvals, custom roles & permissions, dedicated CSM, custom integrations, and enterprise SLA. Pricing is quote-based and varies by module and seat count. Many "enterprise-curious" buyers don't actually need an enterprise tier — a mid-market tier with SSO add-on often covers 80% of needs at 20% of the cost.

When you genuinely need enterprise tier

Quick answer (40–60 words): You need an enterprise RFP-software tier if you have 3+ of: 200+ events/year, 20+ named users, regulated-industry compliance (pharma, finance), required SSO + IdP integration, dedicated SLA, custom-data-residency obligations, or multi-region team with localized workflow needs. With fewer than 3, mid-market with strategic add-ons is usually a better fit.

We've worked with teams that paid for enterprise tiers and used 30% of what they bought. We've also worked with teams who outgrew mid-market within a year and wished they'd gone enterprise from the start. The diagnostic above is to help you see clearly which side of that line you're on.

What's typically in enterprise tier

Quick answer (40–60 words): Across vendors in this category, enterprise tier typically adds: SAML / OIDC SSO, SCIM provisioning, custom roles, multi-step approval workflows, dedicated customer success manager, custom integrations (often via API or middleware), enterprise SLA (uptime % committed in writing), and contractual data-residency commitments. Specific feature mix varies by vendor.

Comparison: mid-market vs enterprise tier

Capability	Typical Mid-Market	Typical Enterprise
SSO (SAML/OIDC)	Add-on or limited	✅ Included
Custom roles & permissions	Limited (3–5 preset)	✅ Custom
Dedicated CSM	Shared	✅ Named
API access	Yes (rate-limited)	✅ Higher limits
Approval workflows	1–2 step	✅ Multi-step, conditional
Data residency commitment	General (e.g., "EU")	✅ Specific region in contract
SLA in writing	Best-effort	✅ Uptime % committed
Annual cost (illustrative)	€1.5k–€18k	Typically 5–6 figures

Easy RFP's enterprise approach

Easy RFP's enterprise tier is custom quote (typical range €5k–25k/yr). It includes SSO, custom roles, multi-step approvals, named CSM and EU data residency. We publish the typical range openly to help buyers calibrate before they ask for a quote.

FAQ

Q: What's the threshold where enterprise tier starts paying for itself? A: Roughly: 100+ events/year + 15+ users + 1+ regulated-industry compliance requirement. Below this, mid-market plus add-ons usually wins.

Q: Is SSO available in mid-market tiers? A: Increasingly yes, often as an add-on. Easy RFP's Team tier (€149/mo) includes SSO via Google Workspace and Microsoft Entra. Heavier IdP integrations (Okta/Auth0/Ping) are in Enterprise.

Q: Should we bundle implementation into the contract? A: Yes if the project is complex. Vendors will sometimes give a discount on bundled implementation+subscription. Always get an SOW with measurable milestones.

Q: How long is enterprise sales cycle? A: Vendor-dependent. For typical enterprise event platforms, expect 60–120 days from first conversation to signature, longer if procurement, security review and legal redlines run in series rather than parallel.

Sources

Bessemer Cloud Index 2025
OpenView 2025 SaaS Benchmarks
Vendor public documentation (Cvent, Easy RFP, others linked from /comparison-index/)

CTA

If your shortlist includes enterprise tier, ask each vendor for an itemized quote covering the 8 capabilities in the table above. If you'd like a published, transparent enterprise reference quote to triangulate against, see Easy RFP Enterprise.