How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €145/month, which is €1,740/year on monthly billing. The 17% annual discount applies at annual checkout.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Easy RFP offers a free plan (1 RFP per month, no deadline) instead of a time-bound trial.

How much does Cvent cost in 2026?

Cvent pricing in 2026 starts at enterprise-tier custom pricing (vendor does not publish official rates) and scales to enterprise-tier pricing (vendor does not publish; implementation fees vary). Specific modules (registration, onsite check-in, virtual events, mobile app, surveys) cost extra on top of the core RFP sourcing price.

Does Cvent publish pricing online?

No. Cvent does not list public pricing. All pricing is custom-quoted based on event volume, team size, modules required, and integration needs. This is normal for enterprise SaaS but creates pricing discovery friction for planners evaluating alternatives.

What does Cvent charge for implementation?

Implementation fees vary from 5,000 to enterprise-tier pricing (vendor does not publish official rates)one-time depending on complexity. Standard implementation includes data migration, user setup, template creation, and initial training. Deeper implementation (custom integrations with SAP, Workday, or Concur) adds an unspecified range and 6 to 12 weeks.

Are there hidden Cvent costs?

Yes, several. Premium support tier upgrades, additional user licenses beyond the package, transaction fees on registrations and payments — all subject to custom contracts (vendor does not publish official rates), and integration API limits that can trigger unexpected tier upgrades mid-year.

What is the cheapest way to use Cvent?

Cvent does not offer a cheap or entry-level commercial tier. The minimum realistic annual commitment is enterprise-tier custom pricing (vendor does not publish) covering small to mid-size event volume. For planners running fewer than 20 events per year, alternatives (Bizly, Groupize, Hotelshare, Easy RFP) deliver equivalent RFP functionality at a fee percentage (varies by contract) of Cvent cost.

Sourcing Software Pricing Models Explained (2026 Buyer's Guide)

By Easy RFP Team · Last reviewed: 2026-05-08

TL;DR. Sourcing software pricing falls into five models: transparent tiered SaaS, enterprise quote-based, per-RFP, hotel-commission, and bundled-with-event-management. Each fits a different buyer. Boutique agencies and mid-market typically fit transparent tiered SaaS or per-RFP; enterprise fits quote-based bundles; some hotel-side tools use commission models that may or may not fit your priorities.

The five models in detail

Quick answer (40–60 words): Sourcing software vendors price via: (1) transparent tiered SaaS (e.g., Easy RFP €0–€149/mo), (2) enterprise quote-based (e.g., Cvent SMM Sourcing module), (3) per-RFP (pay-as-you-go), (4) hotel-commission (free to planner, paid by hotel), (5) bundled-with-event-mgmt (Sourcing as one module of a larger suite). Each model is calibrated to a different buyer.

1. Transparent tiered SaaS

Vendor publishes pricing on their site. Easy to compare. Fits boutique and mid-market with predictable monthly events.

2. Enterprise quote-based

Custom pricing per customer based on modules, seats, event volume. Fits large enterprise with complex needs.

3. Per-RFP

Pay €X per RFP submitted. Fits low-volume users (e.g., a small marketing team running 5 events/year).

4. Hotel-commission

Tool is free to planners; vendor takes commission on hotel bookings. Fits planners who don't want any subscription cost. Trade-off (we say this respectfully): vendor's economic incentive is aligned with hotels rather than planners. Some buyers see this as fine; others prefer to pay a planner-aligned vendor directly.

5. Bundled-with-event-management

Sourcing comes as one module within a larger suite (Cvent SMM, Aventri/Stova, etc.). Fits buyers who genuinely need the full suite.

Which model fits your team?

Your situation	Likely fit
<10 events/year, exploring	Per-RFP or Free tier of tiered SaaS
Boutique agency, 30–100 events/year	Tiered SaaS (boutique tier)
Mid-market agency / DMC, 50–200 events/year	Tiered SaaS (Team tier) or Enterprise (entry)
Large in-house corporate ops, 200+ events/year	Enterprise quote-based bundle
Planner who wants zero subscription	Hotel-commission tool (with awareness of incentive alignment)

A note on hotel-commission

We've intentionally given this model a fair hearing rather than dismissing it. There are legitimate reasons a planner might prefer it (pure budget reasons; venue-specific tooling). We just recommend awareness: in any commission model, the vendor's incentive is to maximize bookings, not necessarily to find the best fit for your specific RFP. That isn't bad — it's just not what a planner-paid model optimizes for.

Easy RFP uses a planner-paid model. Hotels never pay us. This is our deliberate choice; we're transparent about why.

FAQ

Q: Is per-RFP pricing usually a good deal? A: For very low volume (<10 RFPs/year), often yes. Beyond that, tiered SaaS is usually cheaper.

Q: How do I know if a tool is hotel-commission? A: Ask directly: "How does your tool make money?" A vendor should answer clearly.

Q: What's the most common model in 2026? A: Tiered SaaS for boutique-to-mid-market; quote-based for enterprise. Per-RFP and hotel-commission are smaller market shares.

Q: Does Easy RFP have a per-RFP option? A: Not currently. We have a free tier (€0/mo) that effectively functions as pay-nothing-until-you-grow.

Sources

Vendor published pricing pages
G2 / Capterra category commentary
OpenView 2025 SaaS Benchmarks

CTA

If you want a transparent tiered SaaS calibrated for boutique-to-mid-market and a planner-aligned model, see Easy RFP pricing.