How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €145/month, which is €1,740/year on monthly billing. The 17% annual discount applies at annual checkout.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Easy RFP offers a free plan (1 RFP per month, no deadline) instead of a time-bound trial.

How much does Cvent cost in 2026?

Cvent pricing in 2026 starts at enterprise-tier custom pricing (vendor does not publish official rates) and scales to enterprise-tier pricing (vendor does not publish; implementation fees vary). Specific modules (registration, onsite check-in, virtual events, mobile app, surveys) cost extra on top of the core RFP sourcing price.

Does Cvent publish pricing online?

No. Cvent does not list public pricing. All pricing is custom-quoted based on event volume, team size, modules required, and integration needs. This is normal for enterprise SaaS but creates pricing discovery friction for planners evaluating alternatives.

What does Cvent charge for implementation?

Implementation fees vary from 5,000 to enterprise-tier pricing (vendor does not publish official rates)one-time depending on complexity. Standard implementation includes data migration, user setup, template creation, and initial training. Deeper implementation (custom integrations with SAP, Workday, or Concur) adds an unspecified range and 6 to 12 weeks.

Are there hidden Cvent costs?

Yes, several. Premium support tier upgrades, additional user licenses beyond the package, transaction fees on registrations and payments — all subject to custom contracts (vendor does not publish official rates), and integration API limits that can trigger unexpected tier upgrades mid-year.

What is the cheapest way to use Cvent?

Cvent does not offer a cheap or entry-level commercial tier. The minimum realistic annual commitment is enterprise-tier custom pricing (vendor does not publish) covering small to mid-size event volume. For planners running fewer than 20 events per year, alternatives (Bizly, Groupize, Hotelshare, Easy RFP) deliver equivalent RFP functionality at a fee percentage (varies by contract) of Cvent cost.

Cvent Strategic Meetings Management (SMM) Pricing — What to Expect

By Easy RFP Team · Last reviewed: 2026-05-08

TL;DR. Cvent's Strategic Meetings Management (SMM) is an enterprise bundle covering sourcing, event management, attendee experience and reporting. Pricing is quote-based. Fit is best for organizations with 200+ events/year, dedicated meetings ops teams and existing Cvent investment. For boutique or mid-market, simpler tools are typically more proportionate.

What is SMM?

Quick answer (40–60 words): Cvent's Strategic Meetings Management (SMM) is an enterprise-tier bundle combining their Sourcing, Event Management, OnArrival, Passkey and Reporting modules into a centralized program. It's designed for large organizations with formalized meetings ops functions and significant annual event volume — typically 200+ meetings per year across multiple business units.

SMM is genuinely impressive at the scale it's built for. We have no quarrel with it as a category leader for true enterprise. The question for buyers is whether your scale fits.

What drives SMM cost

Quick answer (40–60 words): SMM cost drivers: (1) modules included in bundle, (2) seat count, (3) event volume, (4) number of business units, (5) integrations to procurement/T&E systems, (6) custom reporting, (7) SLA tier, (8) professional-services hours for implementation. Cvent quotes are itemized — request the breakdown before signing.

Cvent itemizes well in our experience supporting customers who switched to Easy RFP for parts of their portfolio. We've seen quotes with 15+ line items. That detail is helpful — it lets you remove modules you won't use.

When SMM fits, and when simpler is better

Indicator	SMM fits	Simpler tool fits
Events/year	200+	<100
Dedicated meetings ops team?	Yes	No
Multiple business units?	Yes	One
Existing Cvent investment?	Yes	No
SSO + procurement integration required?	Yes	Optional
Hotel sourcing only, no full event mgmt?	❌ Mismatch	✅ Better

If you're hotel-sourcing-only, an SMM bundle is heavier than you need. A focused RFP/sourcing tool (Easy RFP, or Cvent's Sourcing-only tier) likely fits better.

A respectful note on choice

We work with many customers who use Cvent for their enterprise-wide SMM and Easy RFP for their boutique agency or DMC division. The two tools genuinely serve different scales. If your organization is large and complex, Cvent SMM may be excellent. If your team is boutique or mid-market — or if you only need hotel sourcing — a more focused tool is usually more proportionate.

FAQ

Q: Can I get just the Sourcing module without the full SMM bundle? A: Yes — Cvent offers Sourcing as a standalone product. Talk to their sales team about a Sourcing-only tier.

Q: How long does SMM implementation take? A: Vendor-dependent. Public reviews and Cvent documentation suggest 60–180 days for typical enterprise SMM roll-outs, longer for complex multi-region deployments.

Q: Does SMM include hotel database access? A: Yes — Cvent's Supplier Network is included.

Q: Are there alternatives to SMM at lower cost? A: Yes — for narrower scope. If you only need sourcing, focused tools (including Easy RFP) cost a fraction. If you need the full SMM breadth, alternatives at SMM scale are limited; the closest peers are vendors like Aventri (Stova) and a few enterprise-only platforms. Each is calibrated to slightly different buyers.

Sources

Cvent SMM product page — https://www.cvent.com/strategic-meetings-management
Cvent corporate pricing page — https://www.cvent.com/pricing
G2 enterprise event-management category — https://www.g2.com/categories/event-management-platforms

CTA

If your scope is broader than sourcing-only, Cvent SMM is worth a quote. If your scope is hotel sourcing for boutique-to-mid-market, see Easy RFP for transparent published pricing.