Free RFP Process Audit — Score Your Hotel Sourcing in 90 Seconds
Answer 12 honest questions about how you currently run hotel RFPs — manual email, Excel, Cvent, or no system. Get a maturity score 0–100 across 5 categories, a personal diagnostic of hours and negotiation upside left on the table, and a PDF with the specific gaps to fix first.
How do you run hotel RFPs today?
Answers stay in your browser until you opt-in to email a PDF. We don't store anything else. Compliance answers are guidance only, not legal advice — your DPO has the final word on GDPR/DPA scope.
Get the personalised PDF with your fix-list
Your top 3 gaps, the 5-category breakdown, and the specific BAFO + compliance language to lift your weakest categories. Delivered in <60 seconds.
What the 5 categories measure
- Visibility — Can you see every RFP, response, and status in one place? Or are they scattered across inboxes and spreadsheets?
- Response time — How quickly hotels reply, and how quickly you reply to them. Slow loops kill rate competitiveness.
- Compliance — GDPR/DPA clauses, sustainability asks, attrition language. Increasingly mandatory for EU corporates.
- BAFO discipline — Whether you systematically run a best-and-final round, and whether you script it. This is the single largest savings lever in MICE sourcing.
- Data quality — Standardised briefs, comparable proposals, audit trail. Garbage-in still equals garbage-out in 2026.
Methodology (no fake gamification)
Each of the 12 questions has 3–4 options with explicit point values (0 / 33 / 67 / 100). No question is decorative — every answer changes the score. The 5 category scores are simple averages of the questions tagged to that category. The overall score is the average of the 5 category scores (equal weight) so a 70/100 means you're roughly two-thirds of the way to a mature, software-assisted, BAFO-disciplined process. Benchmarks cited in the diagnostic come from public sources only — Cvent ROI write-ups, MPI insights, and our own RFP Response Rate Benchmark 2026.