How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €145/month, which is €1,740/year on monthly billing. The 17% annual discount applies at annual checkout.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Easy RFP offers a free plan (1 RFP per month, no deadline) instead of a time-bound trial.

How much does Cvent cost in 2026?

Cvent pricing in 2026 starts at enterprise-tier custom pricing (vendor does not publish official rates) and scales to enterprise-tier pricing (vendor does not publish; implementation fees vary). Specific modules (registration, onsite check-in, virtual events, mobile app, surveys) cost extra on top of the core RFP sourcing price.

Does Cvent publish pricing online?

No. Cvent does not list public pricing. All pricing is custom-quoted based on event volume, team size, modules required, and integration needs. This is normal for enterprise SaaS but creates pricing discovery friction for planners evaluating alternatives.

What does Cvent charge for implementation?

Implementation fees vary from 5,000 to enterprise-tier pricing (vendor does not publish official rates)one-time depending on complexity. Standard implementation includes data migration, user setup, template creation, and initial training. Deeper implementation (custom integrations with SAP, Workday, or Concur) adds an unspecified range and 6 to 12 weeks.

Are there hidden Cvent costs?

Yes, several. Premium support tier upgrades, additional user licenses beyond the package, transaction fees on registrations and payments — all subject to custom contracts (vendor does not publish official rates), and integration API limits that can trigger unexpected tier upgrades mid-year.

What is the cheapest way to use Cvent?

Cvent does not offer a cheap or entry-level commercial tier. The minimum realistic annual commitment is enterprise-tier custom pricing (vendor does not publish) covering small to mid-size event volume. For planners running fewer than 20 events per year, alternatives (Bizly, Groupize, Hotelshare, Easy RFP) deliver equivalent RFP functionality at a fee percentage (varies by contract) of Cvent cost.

How to Export Your Data from Cvent (2026 Guide)

By Easy RFP Team · Last reviewed: 2026-05-08

TL;DR. Cvent supports data export across modules. Export options include: hotel database (CSV), RFP templates (CSV/template export), historical RFPs (CSV/PDF), proposals received (PDF), and contracts. Some exports are self-serve from the admin UI; others require a CSM-facilitated request. Plan 3–7 working days for a complete data extraction across modules.

What you can export

Quick answer (40–60 words): From Cvent you can typically export: hotel database (CSV), RFP templates, historical RFP data (CSV), proposal PDFs, contracts (PDF), attendee data (CSV), reports (CSV/PDF), event history (CSV). Specific export paths vary by module (Sourcing, Event Management, Passkey, OnArrival). Document your scope before requesting — it speeds the process.

Self-serve vs CSM-facilitated exports

Module	Typical Export Path
Sourcing — hotel database	Self-serve CSV
Sourcing — RFP templates	Self-serve template export
Sourcing — historical RFPs	Self-serve CSV (admin UI)
Event Management	Mix of self-serve + CSM
Passkey — room block data	CSM-facilitated typically
Reports	Self-serve CSV/PDF

Self-serve paths are faster but limited. For complete archival exports across modules, working with your CSM is usually most efficient.

Step-by-step: hotel database export

Quick answer (40–60 words): Export hotel database from Cvent: (1) log in as admin, (2) navigate to Sourcing → Hotel Database, (3) select export → CSV, (4) choose fields to include (default selects all), (5) download. Typical file size: 500–10,000 rows for boutique-to-enterprise teams. Cleaning and standardization typically takes longer than the export itself.

Step-by-step: historical RFP export

Quick answer (40–60 words): Export historical RFPs from Cvent: (1) Sourcing → RFPs → filter by date range, (2) bulk export → CSV or PDF, (3) for full proposal documents, individually download or request CSM bulk PDF export. Older RFPs (24+ months) may require CSM facilitation depending on retention policy.

A note on respectfulness

We've coached many customers through Cvent exports. The Cvent CSM team is responsive in our experience. We mention this because we've seen guides that imply vendor friction; that hasn't been our experience. If you encounter friction, escalation paths exist — but the standard path is collaborative.

What to do with exported data

Backup (3-2-1 rule: 3 copies, 2 media, 1 offsite)
Clean and standardize
Import to new tool
Retain Cvent read-only for 30–90 days post-cutover

FAQ

Q: Will Cvent charge for data export? A: Standard exports are typically included. Custom data shape extractions or full SQL-level dumps may have professional services fees — ask your CSM.

Q: How long does Cvent retain data after cancellation? A: Per their data retention policy, typically 30–90 days. Confirm specifics with your contract terms.

Q: Can we export contracts and signed documents? A: Yes — typically as PDFs. Volume bulk export usually requires CSM facilitation.

Q: What format works best for migration? A: CSV for structured data (hotels, RFP fields, contacts). PDF for archive of completed RFPs and contracts.

Sources

Cvent support portal (accessible to existing customers)
Easy RFP migration documentation

CTA

Once exported, import to Easy RFP or start a free Pro trial.