How does Easy RFP help me source hotels?

Easy RFP is hotel RFP software for European MICE planners. Send one structured brief to your shortlist, get TOPSIS-scored proposals back, run a Best-And-Final-Offer round to close. Learn more.

Yes — the Free plan gives you 1 RFP/month with up to 5 hotels. Pro is €45/month for 10 RFPs/month and 15 hotels per RFP. Team is €175/month for unlimited RFPs and 5 seats. Hotels never pay.

How long does setup take?

About 5 minutes. Sign up, complete your planner profile, then send your first RFP. The wizard prefills 80% of subsequent RFPs based on the first.

Is Easy RFP GDPR compliant?

Yes. EU data residency, published DPA, subprocessor list, right-to-erasure tooling for hotels. See /trust/ for full compliance overview.

Tools comparison

Pricing note: Enterprise event-software vendors (Cvent, Stova, Bizly, etc.) do not publish official pricing. All figures in this article reflect publicly available signals from G2 reviews, Capterra, and customer interviews collected through 2024-2026. Specific contracts vary by region, company size, and feature scope.

Event Registration Platforms 2026: Comparison for Corporate Planners

25 April 2026·10 min read

TL;DR. Event registration platforms vary massively by event size, feature needs, and budget. Enterprise (over 1000 pax, recurring): Cvent. Mid-market (100-1000): Bizzabo, Swapcard. Small-to-mid (under 500): Eventbrite. Community events: Sched. Engagement-focused: Bizzabo, Hopin. Pricing varies dramatically — from free tiers (Eventbrite with per-registration fees) to custom enterprise contracts (vendors do not publish official rates). This guide helps you pick.

Event tech platform landscape has consolidated since 2022 (Hopin sold, several platforms merged). But confusion remains. This guide breaks down the real options.

Evaluation criteria

Before comparing platforms, decide what matters for your event:

Expected attendee count (under 100 / 100-500 / 500-2000 / 2000+)
Single event vs recurring annual
Hybrid / virtual components
Payment processing (paid vs free events)
Branding / customisation needs
CRM / marketing automation integration
Multi-language support
Budget

Platform comparison

Cvent

Best for: enterprise (1000+ pax), recurring events, sophisticated sourcing

Strengths: deepest feature set, Cvent Supplier Network integration, rich attendee data

Weaknesses: expensive, steep learning curve, enterprise sales process

Pricing: 15,000-60,000+ EUR/year (custom per volume)

Good for: large corporates running multiple conferences per year

Bizzabo

Best for: mid-market B2B conferences, hybrid events

Strengths: modern UX, strong engagement features, Klik smart badges, white-label mobile app

Weaknesses: less deep on agency / TMC workflows

Pricing: enterprise-tier annual

Good for: 500-2000 pax customer conferences, growth-stage companies

Swapcard

Best for: networking-forward events, expos, matchmaking

Strengths: B2B matchmaking algorithm, strong mobile app, exhibitor features

Weaknesses: less full-stack than Cvent/Bizzabo

Pricing: enterprise-tier annual

Good for: trade shows, networking-heavy conferences

Eventbrite

Best for: smaller events (under 500 pax), free or paid ticketed

Strengths: easy to set up, marketplace visibility, free tier

Weaknesses: consumer-oriented UX, limited customisation, takes transaction fee

Pricing: free up to small events; 3.5 percent + 0.99 EUR per paid ticket

Good for: one-off events, community meetups, small conferences

RingCentral Events (was Hopin)

Best for: hybrid and virtual events

Strengths: strong virtual stage features, breakout rooms, sponsor expo

Weaknesses: post-acquisition uncertainty, product direction shifts

Pricing: custom; typically enterprise-tier annual

Good for: virtual-first organisations

Sched

Best for: community conferences, open-source events, large multi-track

Strengths: excellent agenda management, attendee networking, session recommendations

Weaknesses: lighter on registration/payment (usually paired with Eventbrite)

Pricing: enterprise-tier

Good for: 500-5000 pax tech conferences with many sessions

Splash (now part of Cvent)

Best for: marketing-led events, brand experiences

Strengths: beautiful landing pages, marketing automation

Weaknesses: being absorbed into Cvent platform

Pricing: varies

RSVPify

Best for: corporate events, elegant registration UX

Strengths: clean interface, fast setup, affordable

Weaknesses: less deep engagement / networking features

Pricing: from 49 EUR/month, scales with attendees

Feature checklist

Must-have (any platform)

Customisable registration form
Email confirmations and reminders
Payment processing (if paid)
Attendee CSV export
Session / agenda management
Mobile-responsive registration page
GDPR / consent management

Nice-to-have (mid-tier)

Branded event website builder
Mobile app for attendees
QR code check-in
Session capacity management
Sponsor / exhibitor pages
Marketing automation integration
Multi-language support

Enterprise-grade

CRM integration (Salesforce, HubSpot, Marketo)
Single sign-on (SSO)
API access
Custom roles and permissions
Abandoned-registration email workflows
AI-powered networking / matchmaking
Advanced analytics / ROI attribution
Hybrid tech integration

Integration considerations

Platform is one part. Think about:

CRM sync: attendees flow into Salesforce/HubSpot contact records
Marketing automation: pre/post-event email sequences
Badge printing: on-site printing hardware and workflow
Payment gateway: Stripe/PayPal/regional (e.g., Bancontact)
Accessibility: WCAG 2.1 AA compliance
Analytics: Google Analytics, Mixpanel, event-specific

Pricing transparency

Most platforms don't publish prices. Expect:

Freemium (Eventbrite): free with per-ticket fee
Subscription (RSVPify, Bizzabo low tier): 50-500 EUR/month
Per-event (Sched): enterprise-tier
Annual enterprise (Cvent, Bizzabo enterprise): enterprise-tier pricing (vendor does not publish; see G2 reviews for market signals)
Add-ons: mobile app, hybrid tech, CRM integration add enterprise-tiereach

Decision framework

Under 200 pax, one-off

Eventbrite free tier. Configure in 2 hours. Move on.

200-800 pax, 3-8 events/year

Bizzabo or Swapcard. enterprise-tier investment worth it.

800-5000 pax, recurring

Cvent (if already enterprise customer). Bizzabo (if growing). Direct comparison with demos recommended.

Virtual / hybrid-primary

RingCentral Events (formerly Hopin) or Bizzabo. Both handle virtual-first well.

Community / open-source

Sched + Eventbrite. Great value.

Marketing-led brand events

Splash (now Cvent). Beautiful pages.

Easy RFP complements your registration platform.

We handle hotel sourcing; you handle registration. Free plan available — no credit card.

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