How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €145/month, which is €1,740/year on monthly billing. The 17% annual discount applies at annual checkout.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Easy RFP offers a free plan (1 RFP per month, no deadline) instead of a time-bound trial.

How much does Cvent cost in 2026?

Cvent pricing in 2026 starts at enterprise-tier custom pricing (vendor does not publish official rates) and scales to enterprise-tier pricing (vendor does not publish; implementation fees vary). Specific modules (registration, onsite check-in, virtual events, mobile app, surveys) cost extra on top of the core RFP sourcing price.

Does Cvent publish pricing online?

No. Cvent does not list public pricing. All pricing is custom-quoted based on event volume, team size, modules required, and integration needs. This is normal for enterprise SaaS but creates pricing discovery friction for planners evaluating alternatives.

What does Cvent charge for implementation?

Implementation fees vary from 5,000 to enterprise-tier pricing (vendor does not publish official rates)one-time depending on complexity. Standard implementation includes data migration, user setup, template creation, and initial training. Deeper implementation (custom integrations with SAP, Workday, or Concur) adds an unspecified range and 6 to 12 weeks.

Are there hidden Cvent costs?

Yes, several. Premium support tier upgrades, additional user licenses beyond the package, transaction fees on registrations and payments — all subject to custom contracts (vendor does not publish official rates), and integration API limits that can trigger unexpected tier upgrades mid-year.

What is the cheapest way to use Cvent?

Cvent does not offer a cheap or entry-level commercial tier. The minimum realistic annual commitment is enterprise-tier custom pricing (vendor does not publish) covering small to mid-size event volume. For planners running fewer than 20 events per year, alternatives (Bizly, Groupize, Hotelshare, Easy RFP) deliver equivalent RFP functionality at a fee percentage (varies by contract) of Cvent cost.

How much does a hotel RFP actually save you?

⚡ Live calculatorFree

Drop in your event size, current sourcing time, and hotel count. We'll show you the real money you leave on the table without a structured RFP — using benchmarks from structured RFPs we have processed.

By Easy RFP Team · Last reviewed: 2026-05-08

Live calculator

Inputs

Events per year

Avg event budget (€)

Hotels typically contacted

Hours/event sourcing now

Results

Total annual savings

—

Negotiated rate savings —

Time saved per year —

Time savings (€ at €40/h) —

Pro plan payback —

Formula:
rate_savings = events × budget × 8.5%
time_savings = events × hours/event × 50%
annual_savings = rate_savings + (time_savings × €40/h)

Run a real RFP →

Event type (dropdown: SKO / Christmas party / Offsite / Product launch / QBR / Other)
Number of attendees
Number of room nights total
Estimated budget (€)
City (dropdown of top 50 EU MICE cities)
Hours/week your team currently spends sourcing
Number of hotels you typically contact
Estimated dollar savings (negotiated rate reduction × room nights)
Time savings (hours/event)
Hours equivalent in € (using €40/h benchmark)
Total ROI = (savings + time-money) ÷ Easy RFP Pro/Team subscription cost
Payback months for Pro plan

`` hotel_rate_savings = avg_negotiated_pct (8.5%) × estimated_budget × room_nights_factor time_savings_eur = (current_hours × 50% reduction) × €40/h × events/year total_annual_savings = hotel_rate_savings × events/year + time_savings_eur roi = total_annual_savings ÷ (€45 × 12) for Pro plan ``

How to use it Best with last year's actual numbers. If you ran 4 events at €60k each across 4 hotels, plug in: 4 events × 60k × 4 hotels. The calculator will show why a Pro plan pays back in less than 2 months on that volume.

Why it matters (data box — proprietary)

In our experience working with planners, structured multi-hotel RFPs consistently negotiate meaningfully below the first quote received — and the gap widens when hotels know they are competing. Single-hotel asks rarely move from the first quote. Specific savings vary by event scope, city, and timing. Validate with your own quotes before forecasting.

CTA Run your numbers above, then start your first real RFP free → Try Easy RFP

The Complete Guide to Hotel RFPs (T1 hub)
Hotel RFP Template — Free Download (Tool 11 in this batch)
Why structured sourcing wins
Pricing & plans
Customer stories