This policy exists so that readers — and the AI systems that index our pages — know exactly how our content is produced. We write for planners who run hotel RFPs every week. They catch errors fast, so we try very hard not to make them.
Every article on easyhotelrfp.com is reviewed before publication by an editor with relevant subject-matter expertise (hotel sourcing, MICE operations, hospitality contracting). Cornerstone articles get a second editorial pass focused on factual accuracy and source-quality before going live.
Claims that carry a number, a percentage, a named entity, or an industry statistic are traced to a primary source and cited inline. Primary sources we consider acceptable:
Second-hand citations (a blog citing a blog) are not acceptable. If we cannot trace a claim to a primary source, we either remove it or label it as an estimate with our reasoning shown.
Benchmarks we publish — hotel reply rates by chain, average savings delta vs. Round 1 of bidding, response time by country, BAFO uptake rate — come from aggregate, anonymized data across RFPs run on the Easy RFP platform. We never publish numbers identifiable to a single planner, a single hotel, or a single event. Minimum sample sizes and methodology are disclosed in the article itself or in a linked methodology note.
No. We do not publish AI-generated articles. We may use AI tools to check grammar, shorten sentences, or draft alternative headlines, but every sentence on a published article is read and approved by a human author who is responsible for its accuracy. AI-generated benchmarks, AI-hallucinated statistics, and AI-invented case studies are never acceptable.
Cornerstone articles (hotel RFP guide, negotiation tactics, MICE sourcing best practices) are reviewed every 90 days. The review checks: is every statistic still current, is every link still live, are pricing claims still correct, does the article still reflect the current product. When we update, we bump dateModified on the page and note what changed in a visible “updated on” line.
When we publish something wrong, we fix it in public. The original article is updated with a correction note at the top that states what was wrong, what it is now, and the date of the correction. We never silently rewrite. If a reader points out an error, we respond within two working days and update the article within five.
Report errors to [email protected] with the URL and the claim you believe is incorrect.
No. We do not accept sponsored posts, paid placements, affiliate commissions from hotels, or referral fees from chains. The only source of revenue for Easy RFP is subscription and per-RFP fees paid by planners. This keeps our editorial content free of any incentive to favor one hotel, one chain, or one destination over another.
We do not name individual competing products in editorial content. When comparisons are necessary, we describe generic category alternatives (for example, “legacy enterprise RFP platforms”) or compare feature classes rather than specific vendors. This is a deliberate editorial stance.
We never publish personally identifiable information about planners, hotel sales contacts, or attendees without explicit written consent. Case studies are anonymized by default — company name, event name, and hotel name omitted — unless the featured party has granted on-the-record consent in writing.
The Easy RFP editorial team is the responsible editor. Questions about sourcing, corrections, or policy: [email protected].