SOURCES + CITATIONS

Where every stat comes from

Easy RFP publishes for European MICE planners. Every percentage, € figure, or hotel count we cite must come from a public source, our own audited database, or a defensible industry range. This page is the registry.

The Cvent gold rule — when we mention a competitor's pricing or feature, we link to a public source (their site, a third-party review, a press release) or we phrase it as a range. If you ever find a number on Easy RFP without a source link or a defensible range, email [email protected] and we'll fix it within 1 business day.

Easy RFP proprietary data

4,763 European MICE hotels
Easy RFP curated database (planner-facing). Includes hotels we have profiled, verified contact, and confirmed MICE capability (meeting rooms ≥30 pax, F&B, business services). Last audit: 2026-05-26. Updated quarterly. Methodology: Apify multi-source scrape → manual MICE-readiness review → contact verification.
27,000+ European hotels indexed
Easy RFP discovery index (search + sourcing). Includes all hotels in our discovery layer with at least basic identity + city — not all are MICE-ready or have verified contact. Useful for venue scouting at scale. Source: internal index snapshot 2026-05-26.
35% saving on annual vs monthly billing
Easy RFP pricing math: Pro €79/mo × 12 = €948, annual price €616. €332 ÷ €948 = 35.0%. Verifiable on the pricing page.

Industry ranges (defensible, no single source)

Hotel attrition penalties 70–95% of unbooked room revenue
Standard MICE contract clause range across European 4★ + 5★ hotels. Aligns with MPI's contract clause guides and Events Industry Council's APEX glossary. Specific to negotiating planner — we provide carve-outs to reduce exposure.
Cancellation fee tiers 10% (180 days) → 100% (30 days)
Standard European MICE cancellation schedule. Source: aggregated from 200+ booked event contracts in the Easy RFP planner network + ICCA contract templates reference.
AV in-house markup 200-400% over external production
Industry range across European 4★ + 5★ branded conference hotels. References: Event Services Association EU + planner surveys 2024-2025. Real markup varies by city, hotel chain, and event size.
F&B service charge 18-24% on European MICE contracts
Range observed across major European cities. Specific countries: Spain 18-21%, UK 12-15%, Germany 19-20%, France 20-25%. Source: HOTREC sector benchmarks + Easy RFP contract sample 2024-2026.
90% MICE planner stress level around budget predictability
Source: EventMB / Skift Meetings annual planner survey 2024 + persona research interviews conducted by Easy RFP team Q4 2025.

Competitor pricing (cited public sources)

Cvent — enterprise quote-based, typically €15,000+ /year
Source: inEvent's Cvent pricing breakdown 2026 + multiple G2 customer reviews. Cvent does not publish public pricing. Mid-market quotes 2024-2025 range €15k-60k/yr depending on attendee volume + module mix.
Hopskip — public USD pricing
Source: Hopskip planner pricing page. Tiers in USD; payment cycle annual. As of 2026-05-26.
MeetingPackage — public EUR pricing
Source: MeetingPackage pricing. Hotel + planner SKUs disclosed.
Aventri / Stova — sales-gated quote-only
Source: Stova homepage + procurement audits. No public list price. Quotes are event-volume based.
Bizly — quote-only
Source: GetApp listing. No public dollar amounts disclosed.

Regulatory + compliance references

GDPR Articles 6, 12-22 (data subject rights)
Official GDPR text (gdpr-info.eu). Easy RFP processes data under Art. 6(1)(b) (contract performance) + Art. 6(1)(f) (legitimate interest, profiled). Full controller notice: /privacy/.
EFPIA Code of Practice — pharma HCP transparency
Source: European Federation of Pharmaceutical Industries and Associations. Applies to all pharma-sponsored MICE events in the EU.
IFPMA Code (global pharma)
Source: International Federation of Pharmaceutical Manufacturers & Associations. Reference for international congresses and advisory boards.
ISO 20121 — Sustainable event management
Source: ISO 20121:2012. Referenced on ESG and sustainable-events content.
CSRD — Corporate Sustainability Reporting Directive (EU)
Source: European Commission CSRD page. Affects event spend disclosure for large EU corporates from FY 2024 onward.

Industry associations referenced

Found a number without a citation?

Email [email protected] with the URL and the stat. We respond within 1 business day. If we can't defend it, we vague-ify it or remove it.

This page is updated whenever new statistical claims land on the marketing site or blog. Last review: 2026-05-26.