Meeting Rooms in London
Hire, Compare & Book — 2026 Price Guide

From 25 GBP/hour · 8500+ venues · Up to 2000 capacity

London is world's most competitive meeting room market with options at every price point. Whether you need a 6-person boardroom or a 500-seat auditorium, Easy RFP connects you to the right space — free to use, hotels and venues never charge planners.

Meeting Room Prices in London (2026)

Meeting room hire in London covers a wide price range depending on venue type, location, and included services. Below is the current market breakdown:

Room TypeCapacityHalf Day (GBP)Full Day (GBP)
Boardroom / Small4–12 people75–125125–225
Meeting Room / Medium12–30 people100–175175–325
Conference Room / Large30–100 people200–72350–132
Auditorium / Plenary100–2000 people48–10896–240
Hybrid Room (AV included)10–50 people125–60225–108
💡 Pro tip: Always ask whether AV, Wi-Fi, flipcharts, and catering are included in the day rate — or charged separately. Easy RFP standardises venue responses so you can compare apples to apples.

Best Areas for Meeting Rooms in London

Location matters — proximity to transport links, hotels, and restaurants affects both convenience and price. Top districts for meeting rooms in London:

📍 City of London
📍 Canary Wharf
📍 Soho
📍 Mayfair
📍 South Bank
📍 Shoreditch

What's Included When You Hire a Meeting Room in London?

ItemUsually IncludedUsually Extra
Room + furniture (chairs, tables)✅ Yes—
Wi-Fi✅ Yes (most venues)Dedicated fiber
Projector / Screen⚠️ Often extra+75–200 GBP/day
Video conferencing (Zoom/Teams)⚠️ Depends on venue+100–250 GBP/day
Flipchart / Whiteboard✅ Yes (most venues)—
Parking❌ Usually chargedVaries widely
Coffee/Refreshments❌ Extra+3–10 GBP/person
Catering / Lunch❌ Extra+12–37 GBP/person

Types of Meeting Rooms Available in London

Hotel Meeting Rooms

Hotels in London offer meeting rooms as part of their conference facilities. Advantages: full-service catering, overnight accommodation for delegates, professional event support. Best for: multi-day conferences, leadership offsites, training programmes. Example: etc.venues 155 Bishopsgate.

Dedicated Conference Centres

Conference centres in London offer purpose-built meeting facilities with flexible layouts and high-spec AV. Best for: large events, trade shows, plenary sessions. Often include DDR (Day Delegate Rate) all-in packages.

Co-Working / Flexible Spaces

Co-working spaces in London offer meeting rooms bookable by the hour. Best for: team standups, quick client meetings, remote team days. Typically the most cost-effective option for groups under 20.

Unique Venues

From rooftop terraces to historic buildings, London offers distinctive meeting backdrops. Best for: client entertainment, product launches, team-building days. Premium pricing but unforgettable delegate experience.

How to Book a Meeting Room in London — Step by Step

  1. Define your requirements — attendee count, setup (boardroom/theatre/U-shape), duration, AV needs, catering
  2. Choose your district — consider transport links, parking, proximity to delegate hotels
  3. Set your budget — room hire only, or full DDR package including catering
  4. Send RFPs via Easy RFP — reach 8500+ venues in London simultaneously
  5. Compare proposals — pricing, availability, AV spec, catering options side-by-side
  6. Book and confirm — negotiate final pricing, sign contract, confirm AV/catering details

Find your perfect meeting room in London

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Meeting Room Hire Checklist for London Events