Madrid is vibrant capital with excellent transport links and value-for-money venues. Whether you need a 6-person boardroom or a 500-seat auditorium, Easy RFP connects you to the right space — free to use, hotels and venues never charge planners.
Meeting room hire in Madrid covers a wide price range depending on venue type, location, and included services. Below is the current market breakdown:
| Room Type | Capacity | Half Day (EUR) | Full Day (EUR) |
|---|---|---|---|
| Boardroom / Small | 4–12 people | 60–100 | 100–180 |
| Meeting Room / Medium | 12–30 people | 80–140 | 140–260 |
| Conference Room / Large | 30–100 people | 160–72 | 280–132 |
| Auditorium / Plenary | 100–2000 people | 48–108 | 96–240 |
| Hybrid Room (AV included) | 10–50 people | 100–60 | 180–108 |
Location matters — proximity to transport links, hotels, and restaurants affects both convenience and price. Top districts for meeting rooms in Madrid:
| Item | Usually Included | Usually Extra |
|---|---|---|
| Room + furniture (chairs, tables) | ✅ Yes | — |
| Wi-Fi | ✅ Yes (most venues) | Dedicated fiber |
| Projector / Screen | ⚠️ Often extra | +60–160 EUR/day |
| Video conferencing (Zoom/Teams) | ⚠️ Depends on venue | +80–200 EUR/day |
| Flipchart / Whiteboard | ✅ Yes (most venues) | — |
| Parking | ❌ Usually charged | Varies widely |
| Coffee/Refreshments | ❌ Extra | +3–8 EUR/person |
| Catering / Lunch | ❌ Extra | +10–30 EUR/person |
Hotels in Madrid offer meeting rooms as part of their conference facilities. Advantages: full-service catering, overnight accommodation for delegates, professional event support. Best for: multi-day conferences, leadership offsites, training programmes. Example: IFEMA Madrid.
Conference centres in Madrid offer purpose-built meeting facilities with flexible layouts and high-spec AV. Best for: large events, trade shows, plenary sessions. Often include DDR (Day Delegate Rate) all-in packages.
Co-working spaces in Madrid offer meeting rooms bookable by the hour. Best for: team standups, quick client meetings, remote team days. Typically the most cost-effective option for groups under 20.
From rooftop terraces to historic buildings, Madrid offers distinctive meeting backdrops. Best for: client entertainment, product launches, team-building days. Premium pricing but unforgettable delegate experience.
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