Pharma HCP Hospitality Compliance Checker

⚡ Live calculator Free · No signup Target: EFPIA hospitality cap

By Easy RFP Team · Last reviewed: 2026-05-27

You're planning a regional sales meeting for 60 healthcare professionals (HCPs) across 5 EU countries. The hotel is €240/night, lunch is €65, gala dinner €120. By Day 2, you're already over EFPIA's hospitality cap — and your sponsor (Pfizer, Novo, J&J) won't sign off. Pharma even

Quick answer: EFPIA (pharma) and MedTech Europe (medical devices) codes cap hospitality value per HCP per event — typically €120-€180/day for meals and accommodation in Europe, varying by country. Local pharma association codes (FSA in Germany, AIFA in Italy, ABPI in UK) may apply stricter caps. Always check the strictest applicable code.

ts are governed by overlapping codes (EFPIA, MedTech Europe, country-level codes like FSA, AIFA, ABPI), and each has different caps. This checker runs your event against the strictest applicable code per country.

Live calculator

Inputs

Results

Compliance verdict
—
Pick country to check
Cap (€/HCP/day)—
Your hospitality value—
Total per HCP (event)—
Applicable code—

How to read your result

Pass with headroom = safe to book. Tight = one upgrade or gala dinner blows the cap; document everything. Flag = over cap, restructure the event (cheaper hotel, simpler menus, or shift cost to the HCP as registration fee). Caps are per-day, per-HCP — don't average across days.

3 next steps

  1. Get sponsor compliance team sign-off in writing BEFORE contracting.
  2. Always pick venues with EFPIA/MedTech compliance pages — read compliance venue guide.
  3. Keep itemised receipts (meals, accom, transfers) per HCP for audit.
Note: This is a high-level reference based on publicly available EFPIA and MedTech Europe codes plus a sample of local country codes (FSA, LEEM, AIFA, ABPI, Farmaindustria, CGR). It is NOT legal or compliance advice. Caps and interpretations change; always confirm with your sponsor's compliance team and the latest code version. Easy RFP assumes no liability for compliance decisions made on the basis of this tool.

Related reading on Easy RFP

Frequently asked questions

Is this calculator legal advice?

No — it's a high-level reference for European pharma/medtech codes. Always confirm with your sponsor's compliance team and the current code version.

Are EFPIA caps mandatory?

EFPIA is a self-regulatory code adopted by its member companies. Local codes (FSA, ABPI, AIFA, etc.) may be legally binding in their country.

Do meals and accommodation both count toward the cap?

Yes — most codes treat 'hospitality' as the sum of meals + accommodation + reasonable transfers. Promotional items count separately.

What if my event is partly virtual?

Virtual portions usually have no hospitality cap. Hybrid events: apply caps only on the days HCPs are physically present.

Can the HCP pay their own way to stay compliant?

Yes — many large pharma events now require HCPs to pay registration fees specifically to keep hospitality value below caps.