Hotel Proposal Scorer

⚡ Live calculator Free · No signup Target: hotel proposal comparison

By Easy RFP Team · Last reviewed: 2026-05-27

Three hotels sent quotes. One has the lowest rate but a brutal 100% attrition clause. Another has a higher rate but lets you walk 20% of the block without penalty. A third looks balanced — until you spot the €15,000 F&B minimum. Manually comparing is where most planners lose mone

Quick answer: A hotel proposal scorer turns 4-6 quote variables into one weighted 0-100 score, so you can rank competing hotels objectively instead of arguing about whose rate is "best". Lower attrition + softer cxl curve + reasonable F&B minimum often beats a lower room rate.

y: the visible number (rate) is the smallest part of the deal. This scorer weighs all five levers — rate, F&B minimum, attrition cap, cancellation curve, and location quality — into one number, so the trade-offs become visible in seconds.

Live calculator

Inputs

Results

Weighted score
—
Enter values to rank this hotel
Rate sub-score—
DDR sub-score—
F&B min sub-score—
Attrition sub-score—
Cancellation sub-score—
Location sub-score—

How to read your result

80+ means the proposal is strong across every lever — accept it or use it to anchor others down. 50-79 means at least one variable is dragging — usually attrition or F&B minimum. Re-score after one BAFO round. Below 50, the gap is too wide to negotiate away in a single round; either walk or send a new RFP with tighter must-haves.

3 next steps

  1. Score all 3+ proposals with this tool, then sort by weighted score.
  2. For the top-2, run a BAFO round on the lowest sub-score (often attrition or F&B min).
  3. Lock the final contract — read our attrition clauses guide first.

Related reading on Easy RFP

Frequently asked questions

How is the score calculated?

Six sub-scores (rate, DDR, F&B minimum, attrition allowance, cancellation softness, location) each normalised 0-100, then weighted: rate 30%, attrition 20%, F&B 15%, cancellation 15%, DDR 10%, location 10%. Weights reflect European MICE planner feedback on which variables drive the most pain.

What if the hotel hasn't quoted a DDR?

Leave DDR at 0 — the model assigns a neutral 60/100 so it doesn't penalise hotels that quote room+F&B separately.

Is the score an industry standard?

No — it's a working framework Easy RFP built from 200+ planner interviews. Use it as a structured starting point, not a contract.

Can I save the scorecard?

Click 'Share my result' to copy a URL that encodes all your inputs. Paste it anywhere — the recipient sees the same scorecard.

Should the lowest rate always win?

No. A 5% rate saving disappears the moment a 100% attrition clause bites. The scorer surfaces this trade-off.