Cutoff Date Release Exposure

⚡ Live calculator Free · No signup Target: attrition vs cutoff

By Easy RFP Team · Last reviewed: 2026-05-27

Three weeks out from the conference, registrations are slow and your room block is only 60% picked up. The hotel's release date is in 5 days. After that, unbooked rooms go back to the hotel's inventory — and they may still count toward your attrition penalty if your contract is s

Quick answer: The cutoff date is the deadline by which your group must pick up the rooms in the block. Rooms not picked up by cutoff are typically released back to the hotel and may count toward your attrition allowance. Exposure = (block size − picked up) × rate × nights, minus any attrition allowance.

tructured that way. This calculator shows you the worst case in euros, so you can decide today whether to push registrations harder, release some rooms voluntarily, or trigger the attrition negotiation now.

Live calculator

Inputs

Block size (rooms)

Current pickup %

Room rate (€/night)

Nights

Attrition allowance %

Days until cutoff

Results

€ exposure if you do nothing

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Enter pickup to see the risk

Rooms picked up—

Rooms unbooked—

Allowed attrition—

Rooms at penalty risk—

€/day of inaction—

How to read your result

If exposure is zero, you're inside the attrition allowance — no action needed beyond normal monitoring. If exposure is under €5,000, push registrations harder. €5,000-€20,000 — decide today: push, release, or negotiate with the hotel. Above €20,000 — open the attrition conversation now; hotels are far more flexible before the cutoff than after.

3 next steps

Open a polite attrition-renegotiation email with the hotel BEFORE cutoff.
Release rooms voluntarily if you're confident on pickup — most hotels accept.
Audit your contract for a "rebook clause" — read attrition clause guide.

Frequently asked questions

What's the cutoff date?

The contractual deadline for individual guests to book inside your group block. After cutoff, unbooked rooms are typically released to hotel inventory.

Do released rooms still count toward attrition?

It depends on contract language. Most European contracts treat cutoff as the deadline; rooms released voluntarily by then don't count toward attrition. Read the clause carefully.

How soon before cutoff should I act?

Open the conversation 2-3 weeks before cutoff. Hotels have time to re-sell and are far more flexible than the day after.

Can I move the cutoff date?

Yes — hotels often extend by 1-2 weeks if asked politely and you're a repeat customer. They lose nothing if your group still fills the rooms.

Is attrition negotiable after the contract is signed?

Yes, especially before cutoff. Hotels prefer keeping the group than triggering a penalty fight.