How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €145/month, which is €1,740/year on monthly billing. The 17% annual discount applies at annual checkout.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Easy RFP offers a free plan (1 RFP per month, no deadline) instead of a time-bound trial.

How much does Cvent cost in 2026?

Cvent pricing in 2026 starts at enterprise-tier custom pricing (vendor does not publish official rates) and scales to enterprise-tier pricing (vendor does not publish; implementation fees vary). Specific modules (registration, onsite check-in, virtual events, mobile app, surveys) cost extra on top of the core RFP sourcing price.

Does Cvent publish pricing online?

No. Cvent does not list public pricing. All pricing is custom-quoted based on event volume, team size, modules required, and integration needs. This is normal for enterprise SaaS but creates pricing discovery friction for planners evaluating alternatives.

What does Cvent charge for implementation?

Implementation fees vary from 5,000 to enterprise-tier pricing (vendor does not publish official rates)one-time depending on complexity. Standard implementation includes data migration, user setup, template creation, and initial training. Deeper implementation (custom integrations with SAP, Workday, or Concur) adds an unspecified range and 6 to 12 weeks.

Are there hidden Cvent costs?

Yes, several. Premium support tier upgrades, additional user licenses beyond the package, transaction fees on registrations and payments — all subject to custom contracts (vendor does not publish official rates), and integration API limits that can trigger unexpected tier upgrades mid-year.

What is the cheapest way to use Cvent?

Cvent does not offer a cheap or entry-level commercial tier. The minimum realistic annual commitment is enterprise-tier custom pricing (vendor does not publish) covering small to mid-size event volume. For planners running fewer than 20 events per year, alternatives (Bizly, Groupize, Hotelshare, Easy RFP) deliver equivalent RFP functionality at a fee percentage (varies by contract) of Cvent cost.

SKO Budget Template (2026): Itemized & Editable

By Easy RFP Team · Last reviewed: 2026-05-08

TL;DR. A complete SKO budget covers 9 categories: rooms, F&B, plenary AV and production, breakouts, awards gala, gifts/swag, transportation, production staff (facilitator, MC, photographer), contingency (10%). Total varies enormously by group size and destination — build from specifics, not benchmarks.

Budget template

Category	Estimate (€)	Actual (€)	Variance	Notes
Rooms (nights × rooms × rate)
F&B (Day 1 — full day)
F&B (Day 2 — full day)
F&B (Day 3 — full day, if 3-day)
Welcome reception
Awards gala dinner
Plenary AV
Production (livestream, recording)
Breakout room AV
Breakout room rentals (if separate)
External facilitator
MC / awards stage
Photographer
Videographer
Activities / team building
Gifts / swag
Branded materials (signage)
Airport transfers
Ground transportation
Air travel (if covered)
Subtotal
Contingency (10%)
Total

Where SKO budgets go over

Quick answer (40–60 words): SKO budget overruns commonly come from: (1) AV add-ons not in original RFP (wireless mics, second screen, lavalier for awards), (2) production extras (custom video intros, drone footage), (3) gala upgrades (open bar extension, dessert station), (4) headcount creep (last-minute additions), (5) transportation surge (delayed flights). Reserve 10–15% contingency.

Easy RFP for SKO budgeting

Easy RFP's Team tier supports per-event budget tracking with category allocation, variance alerts when actuals exceed thresholds, and multi-event roll-ups for tracking across SKO + QBRs + offsites.

FAQ

Q: What's a typical per-person SKO cost? A: Wide range. Don't borrow benchmarks; build from specifics.

Q: Do we centralize air travel or expense it back? A: Either works. Centralizing simplifies reporting; expensing back gives flexibility.

Q: Should awards gala be in the SKO budget? A: Yes — it's part of the SKO experience. Itemize separately so leadership sees the line.

Sources

General MICE budgeting practices
Easy RFP /docs/budget/

CTA

Use Easy RFP's budget tools free — Team tier includes variance alerts.