Whether you need a boardroom for 10 or a conference suite for 200, Cambridge has a strong selection of hotel meeting rooms and conference centres with Day Delegate Rate packages. This guide covers typical pricing, what DDR includes, and how to get comparable quotes efficiently.
Meeting Room Options in Cambridge
Hotel Conference Suites
Four-star hotels in Cambridge provide the most complete DDR packages — room hire, full AV, catering, and on-site event coordination all bundled. Best for all-day meetings, training sessions, and workshops where you want everything handled by one team.
Serviced Office Meeting Rooms
Flexible co-working and serviced office spaces in Cambridge offer hourly or half-day rates — better value for short meetings where you don't need full catering. Typically less formal, but WiFi, screens, and video conferencing are standard.
Private Members' Clubs & Unusual Venues
For client meetings that need to impress, Cambridge offers private rooms in members' clubs, private dining rooms at top restaurants, and unusual venues. Higher cost but differentiated experience.
Day Delegate Rate Guide: Cambridge
What to Expect
- Budget DDR (3-star): £55–£75 per person per day
- Mid-range DDR (4-star): £75–£110 per person per day
- Premium DDR (5-star): £110–£180 per person per day
- Half-day rate: 60–70% of full-day DDR
- Evening rates: Room-hire only, often significantly cheaper
What's Included in a Cambridge Hotel DDR?
- Meeting room hire for the day (typically 8am–6pm)
- Main AV: projector or screen, wireless presenter
- Flip chart and stationery
- WiFi (shared hotel network — dedicated bandwidth costs extra)
- Morning refreshment break (tea/coffee/pastries)
- Working lunch (buffet or set menu)
- Afternoon refreshment break
- Still and sparkling water throughout
Not always included: printing, video conferencing equipment, dedicated bandwidth, parking
Get Free Meeting Room Quotes in Cambridge →Frequently Asked Questions
How much does meeting room hire cost in Cambridge?
Meeting room hire in Cambridge costs £150–£1,500 per day for a dedicated meeting space. Day Delegate Rates (DDR) that include the room, AV, lunch, and refreshments typically run £55–£120 per person per day.
What's included in a Day Delegate Rate in Cambridge?
A standard DDR in Cambridge includes: meeting room hire, a flip chart and stationery, screen and projector or LED display, WiFi, three refreshment breaks, and a working lunch. Always confirm exactly what's included as packages vary between hotels.
How do I find and compare meeting rooms in Cambridge?
Easy RFP lets you send one meeting brief to multiple Cambridge hotels simultaneously. Include your required date, attendee count, room layout, AV needs, and catering requirements — receive comparable DDR quotes within 24–48 hours.
What room layouts are available for meeting rooms in Cambridge?
Standard meeting room layouts in Cambridge venues include boardroom (single table), U-shape (discussion-focused), classroom (rows for training), theatre (max capacity), and cabaret (round tables for workshops). Most hotels can accommodate multiple layouts in the same room.