How much does Cvent cost per year?

Cvent does not publish a per-year price because pricing is quoted by their sales team based on modules selected and expected volume. See G2's Cvent reviews for community pricing experiences.

How much does Easy RFP's Team plan cost per year?

Easy RFP's Team plan is €145/month, which is €1,740/year on monthly billing. The 17% annual discount applies at annual checkout.

Can I cancel Easy RFP at any time?

On monthly billing, yes. Annual billing reflects a 12-month commitment per Easy RFP's published terms.

Does Easy RFP integrate with Cvent?

Easy RFP exports proposals in OpenTravel and CSV/JSON. Direct Cvent API integration is not currently offered.

Is there a free trial?

Easy RFP offers a free plan (1 RFP per month, no deadline) instead of a time-bound trial.

How much does Cvent cost in 2026?

Cvent pricing in 2026 starts at enterprise-tier custom pricing (vendor does not publish official rates) and scales to enterprise-tier pricing (vendor does not publish; implementation fees vary). Specific modules (registration, onsite check-in, virtual events, mobile app, surveys) cost extra on top of the core RFP sourcing price.

Does Cvent publish pricing online?

No. Cvent does not list public pricing. All pricing is custom-quoted based on event volume, team size, modules required, and integration needs. This is normal for enterprise SaaS but creates pricing discovery friction for planners evaluating alternatives.

What does Cvent charge for implementation?

Implementation fees vary from 5,000 to enterprise-tier pricing (vendor does not publish official rates)one-time depending on complexity. Standard implementation includes data migration, user setup, template creation, and initial training. Deeper implementation (custom integrations with SAP, Workday, or Concur) adds an unspecified range and 6 to 12 weeks.

Are there hidden Cvent costs?

Yes, several. Premium support tier upgrades, additional user licenses beyond the package, transaction fees on registrations and payments — all subject to custom contracts (vendor does not publish official rates), and integration API limits that can trigger unexpected tier upgrades mid-year.

What is the cheapest way to use Cvent?

Cvent does not offer a cheap or entry-level commercial tier. The minimum realistic annual commitment is enterprise-tier custom pricing (vendor does not publish) covering small to mid-size event volume. For planners running fewer than 20 events per year, alternatives (Bizly, Groupize, Hotelshare, Easy RFP) deliver equivalent RFP functionality at a fee percentage (varies by contract) of Cvent cost.

Corporate Offsite RFP Template: Free, Editable

By Easy RFP Team · Last reviewed: 2026-05-08

TL;DR. A complete corporate offsite RFP covers 7 sections: event overview, accommodations, meeting space and AV, F&B, activities and team building, transportation and logistics, commercial terms. The offsite-specific addition vs SKO is the activities section (team building, excursions, wellness).

Section 1: Event Overview

`` Event: [Acme Inc Annual Offsite 2027] Dates: [arrival / offsite days / departure] Attendees: [headcount] Objective (1 paragraph): [strategy / connection / training / mixed] Group profile: [executive / senior / full-team / mixed] ``

Section 2: Accommodations

```

Total room availability?
Suite count for senior executives needed: [N]
Single vs double occupancy mix?
Exclusive-use option pricing (if available)?
Block attrition policy?
Cancellation tiers and deadlines?
ADA-accessible rooms?

```

Section 3: Meeting Space and AV

(Adapt SKO template Section 3 — see /sales-kickoff-rfp-template/)

Section 4: F&B

(Adapt SKO template Section 4)

Section 5: Activities and Team Building

```

On-property activities available (spa, golf, pool, fitness)?
Local team-building partners you recommend?
Outdoor space for activities (square meters available)?
Off-property excursion partners (tours, vineyards, cultural)?
Activity packages with bundled pricing?
Wellness / mindfulness program partners?
Surprise / WOW moment ideas you've delivered for similar groups?

```

Section 6: Transportation and Logistics

```

Airport transfer service?
Ground transportation partners?
Walking distance from rooms to meeting space?
Branding / signage policy?
Pre-event walk-through?

```

Section 7: Commercial

```

Total proposal — itemized?
Payment terms?
Cancellation policy at each timeline?
Force majeure clause?
Cancellation insurance?
Group discount for repeat events?

```

Sources

General MICE planning best practices
Easy RFP /docs/templates/

CTA

Import this offsite template to Easy RFP.