Host a world-class annual conference in Cape Town. Find venues with large plenary halls, exhibition space, and the infrastructure to handle hundreds or thousands of delegates.
Annual conferences need: large plenary hall (theater-style), multiple breakout rooms, registration area, exhibition space, catering for large groups, dedicated AV team, and accommodation room block.
Large conference budgets: venue 30–40%, catering 20–30%, AV/production 10–15%, speakers 5–15%, marketing 5–10%, contingency 10%. Per-delegate cost typically $200–$600+ per day.
Top conference cities: London, New York, Barcelona, Singapore, Las Vegas, Berlin, and Dubai offer large convention infrastructure, strong flight connectivity, and experienced event industry.
Annual conference RFPs should include: expected attendance, date flexibility (venues offer discounts for off-peak dates), room block needs, and desired catering format. Easy RFP distributes to multiple venues at once.
Send one RFP to multiple Cape Town venues simultaneously. Compare proposals, choose the best — free for planners.
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