HCP-compliant venue sourcing for investigator meetings, advisory boards, medical congresses, and speaker training — with structured audit trails for EFPIA Code and Sunshine Act reporting. Every feature is free right now.
A standard corporate offsite lets you pick the venue you like. A pharmaceutical meeting cannot. Compliance rules — EFPIA in Europe, the Physician Payments Sunshine Act in the US, country-specific codes like ABPI (UK), LEEM (France), FSA (Germany) — constrain where you can meet, what you can spend per HCP, and what you have to disclose afterward.
Most planners run pharma RFPs in the same spreadsheet they use for product launches, then retrofit compliance evidence at the end. That works until it doesn't — typically during a compliance audit or an HCP transfer-of-value dispute.
When you pick the destination, Easy RFP automatically excludes venues flagged as "luxury" or "resort" categories that typically fail EFPIA scrutiny, and surfaces star rating, category, and capacity per hotel. You see compliance-relevant metadata before you send the RFP, not after the proposals come back.
Hotels respond with a structured form, not a PDF. Each line — room rate, F&B per person, meeting room fee, AV, transfers, gratuity — lands in your dashboard as its own field. When Sunshine Act or EFPIA reporting needs granular transfer-of-value data per HCP, the export is already structured.
Set a threshold per country (€60 France, €50 Germany, €75 UK, €55 Italy, €50 Spain) and any proposal exceeding it is flagged in red. No more discovering on the day of contract signing that the F&B package puts you over the cap.
Every RFP version, every hotel response, every planner decision is timestamped and stored. When your compliance team asks "why this venue instead of the cheaper one," the answer is already in the dashboard: scoring rationale, competitive intel, BAFO round outcomes.
Top 5 finalists get invited to a Best And Final Offer round with anonymized competitive intel ("3 of 5 finalists offer AV included, 4 of 5 waived meeting room rental"). Hotels compete structurally; planners get defensible pricing for compliance review.
14-day free trial — no credit card. · every feature unlocked · no credit card · enjoy while it lasts
Get started free →Easy RFP helps pharma planners document EFPIA-relevant venue criteria: no luxury venues, reasonable meal caps per country, appropriate meeting spaces, and non-extravagant entertainment. The tool surfaces each venue's star rating, category, and per-country EFPIA meal caps so planners can filter out non-compliant options before sending the RFP. Final compliance determination remains with your compliance officer — Easy RFP captures the evidence trail.
Yes. Easy RFP captures structured line items per hotel proposal — room rate, F&B per person, meeting room fee, AV, transfers — so US-based pharma companies reporting Sunshine Act transfers of value to HCPs have clean, auditable data to export. Proposals are stored per event with timestamps and attendees, ready for Open Payments reporting.
Investigator meetings, advisory boards, medical congresses, speaker training programs, internal sales meetings, and product launches. The tool is designed for groups of 10–500 attendees and supports both standalone venue sourcing and congress-adjacent accommodation blocks.
Every venue proposal is broken down line-by-line, including F&B per person. Planners set a per-country meal cap threshold (e.g. €60/person in France, €50/person in Germany, €75/person in UK) and Easy RFP flags proposals that exceed it. This prevents last-minute compliance failures at contract signing.
Yes — free, every feature unlocked, no credit card. The team is shipping improvements weekly and using this phase to build the European hotel database. We will let users know well in advance if anything changes about pricing.