Source meeting rooms and accommodation for leadership retreats, team away-days, sales kickoffs, and company offsites across 1,000+ European venues — in 5 minutes instead of 15 hours.
A good offsite venue has to hit six variables at once: right city, right distance from airport, right meeting-room capacity, right breakout space, right food, right price. Most planners send the same brief to 10-15 venues, receive 10-15 PDFs in 10-15 formats, then try to line them up in a spreadsheet. The typical workflow burns 15-20 hours before the first proposal is even compared fairly.
Most tools treat accommodation and meeting space as separate RFPs. Offsites need both in one proposal. Easy RFP's brief captures both and hotels respond with a single line-item structured reply.
Outdoor breakout space. Activity facilities (pool, gym, gardens). Distance from airport. Private meeting space. Cancellation flexibility. Not just "star rating" like generic hotel-booking sites.
Top 5 finalists see "3 of 5 offer F&B at €65/person" or "4 of 5 waived meeting-room rental" before their Best And Final Offer. Hotels compete structurally; you get defensible pricing.
Every RFP exports as a clean PDF with scoring rationale, price comparison, and pros-cons per venue. Hand it to finance, HR, or your CEO without reformatting.
Free plan available — no credit card. · every feature unlocked · no credit card
Get started free →Describe your offsite in a 2-minute brief (destination, dates, attendees, meeting room needs, accommodation style, budget). Easy RFP selects matching hotels from its European database and sends each a magic-link form. Proposals arrive structured — room rate, meeting room fee, F&B per person, activities — so you compare side-by-side in a dashboard rather than 15 emails and a spreadsheet.
Leadership retreats typically favor boutique or 4-star hotels with private meeting space, outdoor breakout areas, and strong F&B — 20-60 km from a major airport is ideal. Easy RFP lets you filter by star rating, distance-from-airport, and outdoor-space availability. Popular destinations: Portuguese coast, Spanish countryside, Italian lakes, Alpine wellness hotels.
Budget offsite venues start at €120-180 per person per day (accommodation + meeting room + F&B), mid-range 4-star properties run €220-350 per person per day, and premium resort venues €400-600+ per person per day. Easy RFP's anonymized BAFO round typically saves 8-18% vs the initial quoted price.
Yes. Create separate RFPs per city, share a dashboard across them, and compare total all-in pricing. This is common for agencies sourcing for pharma or tech clients running European roadshows.
Yes — free, every feature unlocked, no credit card.