Renting event spaces for meetings, conferences, and corporate events. This is a fundamental term in corporate event planning and hotel procurement that every MICE professional should understand.
Frequently Asked Questions
What is venue hire?
Venue hire is the process of renting a space—such as a hotel ballroom, conference centre, or meeting room—for a corporate event, wedding, or private function. The hire agreement typically covers exclusive use of the space for a specified period.
What is typically included in a venue hire fee?
A standard venue hire fee covers use of the room, basic AV equipment (screen and projector), tables and chairs, and Wi-Fi. Catering, additional AV, and decoration are usually priced separately.
How far in advance should you book a venue hire?
For large conferences and gala dinners, book 9–18 months ahead. For smaller meetings and training rooms, 4–8 weeks is usually sufficient. Popular dates like Q1 kick-offs fill up fastest.
What is the difference between venue hire and a day delegate rate?
Venue hire charges you for the room only. A Day Delegate Rate (DDR) is an all-inclusive per-person package covering the room, AV, refreshments, and sometimes lunch—making budgeting simpler.