Hotel DDR Explained: What Is a Day Delegate Rate?

The Day Delegate Rate (DDR) is a per-person, per-day pricing package that combines venue hire, catering, and basic AV in...

The Day Delegate Rate (DDR) is a per-person, per-day pricing package that combines venue hire, catering, and basic AV into a single all-inclusive price. It's the most common pricing model for conference and meeting events.

Frequently Asked Questions

What does DDR stand for in hotel events?

DDR stands for Day Delegate Rate. It's an all-inclusive per-person, per-day price that typically covers: meeting room hire, coffee breaks (2×), lunch, basic AV (projector, screen, flipchart), and mineral water. It's the industry standard for comparing hotel meeting packages.

What is typically included in a hotel DDR?

A standard DDR package includes: full-day meeting room hire, 2 coffee/refreshment breaks, a working lunch (buffet or set menu), basic AV equipment, stationery, and still water throughout. Premium DDR packages add Wi-Fi, parking, and upgraded lunch.

What is a good DDR rate in Europe in 2026?

Good DDR benchmarks for 2026: major European capitals (London, Paris, Amsterdam) €80–160 per person; secondary cities (Lyon, Hamburg, Brussels) €65–120 per person; Eastern Europe (Prague, Warsaw, Budapest) €45–90 per person. Rates vary significantly by hotel star rating and day of week.

Is DDR better value than pricing meeting rooms separately?

For events of 20+ people lasting a full day, DDR is almost always better value than pricing room hire, catering, and AV separately. The bundled rate gives you cost certainty and removes the risk of hidden charges. For shorter events (under 4 hours), an hourly room hire rate may be cheaper.

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