Hotel Commission Disclosure Template
For corporate procurement programmes subject to FCPA, UK Bribery Act 2010 §7, and Sapin II.
Not legal advice. Drafting starting point for an operational disclosure document. Review with qualified compliance counsel in the relevant jurisdiction before signature. Statute citations are public sources.
About Easy RFP. Easy RFP charges no hotel-side fee and takes no referral commission. Planners pay a flat software subscription; hotels never pay. This template is provided for planners and corporate buyers working with third-party commission arrangements in the broader market. If you are sourcing through Easy RFP, the commission line on this template will be zero — we provide it so you can document the absence as cleanly as the presence.
1 Parties
Corporate Buyer
Legal entity name, registered office, registration number
Hotel / Property
Property name, operator, registered office, tax ID
Third-Party Planner
Legal entity name, registered office, registration number, beneficial owner(s)
Event reference
Event name, dates, contracted block size
2 Commission Base
Rooms revenue
Included Excluded
F&B revenue (banquet)
Included Excluded
Meeting-room rental
Included Excluded
Other (specify)
e.g. AV, transfers, spa
3 Commission Rate
Rate on F&B (%)
e.g. 0% or 5%
Rationale if above 12%
Required for Sapin II; recommended for FCPA / UK Bribery Act
Standard European chain range in 2026: 7%–10% on rooms; rates above 12% require documented commercial rationale (Easy RFP-observed rounds; ranges vary by region, season, hotel category).
4 Commission Model
Model selected
Built-in commissionable (commission paid by hotel from contracted rate; no separate buyer line)
Added (net + commission) (commission stated separately; auditable on master account)
Added model is materially preferable for buyer-side audit trails under FCPA, UK Bribery Act 2010 §7, and Sapin II. Built-in is the default in most European chain offers; request added if your procurement programme requires line-item visibility.
5 Payment Timing & Recipient
Payment cycle
e.g. 60 days post-event
Recipient bank/IBAN
Beneficiary name, IBAN, bank, country
Sanctions/PEP screen
Cleared (date: )
Rebate to buyer (if any)
Amount, timing, payment method — leave blank if none
6 Reconciliation Obligation
Hotel agrees to provide a written Commission Settlement Statement within sixty (60) days of event departure, itemising: contracted block, actual pickup, commission base, commission rate, total commission paid, payment date. Statement will be delivered to both Planner and Corporate Buyer for reconciliation.
Settlement statement due
60 days post-event
Dispute window
30 days from receipt of statement
Audit rights
Corporate Buyer reserves right to request supporting documentation within 12 months of event end date
7 Applicable Compliance Framework
Tick the regime(s) that apply to this transaction: FCPA UK Bribery Act §7 Sapin II Other national anti-corruption law
Disclosure Acknowledgement
The Corporate Buyer acknowledges that the commission arrangement set forth above has been disclosed in writing prior to contract signature. This disclosure satisfies the Corporate Buyer's internal procurement-policy requirement for third-party intermediary commission documentation and forms part of the compliance record retained for the period required under the applicable framework.
Not legal advice. Acknowledgement is operational only; legal characterisation under the cited statutes requires qualified compliance counsel.
Corporate Buyer · Authorised signatory · Date
Planner / Hotel · Authorised signatory · Date